Senior Executive Assistant to Deputy Private Secretary

The Royal Household; Greater London; On-site; GBP 45,000 - 61,000; Full time

Benefits offered by this job

25 days annual leave

Pension plan

Complimentary lunch on-site

Employee discounts

Job summary

The Royal Household is seeking an experienced Executive Assistant to provide comprehensive support to the Deputy Private Secretary, ensuring their time and work are focused and highly effective. You will manage complex diaries, coordinate meetings, arrange travel, prepare official papers, and handle confidential communications with discretion across the Private Office and wider Household departments.

This pivotal role offers variety, collaboration, and the chance to contribute to government duty

Qualifications

• Experience providing high-quality support to senior leaders in confidential environments.
• Strong diary and inbox management with proactive problem-solving.
• Excellent organisational skills with the ability to manage multiple priorities under pressure.

Responsibilities

• Provide high-quality executive support to the Deputy Private Secretary, including complex diary management, meeting coordination, arranging travel, and managing stakeholder relationships.
• Act as a trusted liaison and representative of the Private Office, handling communications, inboxes, and enquiries with discretion and efficiency.
• Support government duty work by preparing official papers, and managing incoming constitutional documents, correspondence, and invitations from Heads of State and other dignitaries.
• Draft, proof-read, and prepare documents, briefings, reports, and correspondence for both internal and external stakeholders.
• Ensure the smooth flow of information across the team and wider Household departments, distributing agendas, minutes, and reports, and tracking actions from meetings and boards.
• Maintain and improve office systems, processes, and filing conventions, proactively identifying opportunities to enhance efficiency and workflow.
• Contribute to wider administrative duties, including visitor clearances, departmental meetings and team-wide activities and events.

Skills

Executive support

Diary management

Stakeholder management

Discretion

Written & oral communication

IT skills (Word, Excel, Outlook, Power

Tools

Word

Excel

Outlook

PowerPoint

Job description

The Royal Household is seeking an experienced Executive Assistant to provide comprehensive support to the Deputy Private Secretary, ensuring their time and work are focused and highly effective. You will manage complex diaries, coordinate meetings, arrange travel, prepare official papers, and handle confidential communications with discretion across the Private Office and wider Household departments.

This pivotal role offers variety, collaboration, and the chance to contribute to government duty