Senior Executive Assistant - Complex Coordination (Hybrid)

Southwark Council; Greater London; On-site; GBP 36,000 - 48,000; Full time

Benefits offered by this job

Flexible working

Home working

Local government pension scheme

Job summary

Southwark Council is seeking a highly organised Personal Assistant to provide high-level executive support to the Director of Communications and the Director of People and Organisational Development. This shared role requires balancing competing priorities, supporting effective coordination across senior leadership, and acting as a key point of contact in a demanding environment.

You will manage complex diaries, prepare briefing materials, coordinate meetings and events, and liaise with senior

Qualifications

• Experience providing high-level executive support, ideally to senior leaders in a complex public-sector environment.
• Strong diary and inbox management skills with the ability to triage enquiries and use sound judgement.
• Ability to balance competing priorities and coordinate cross-functional activity across multiple stakeholders.
• Excellent minute-taking, meeting coordination and action-tracking abilities.
• Clear and professional communication, with excellent organizational skills.
• High IT literacy and proficiency with Microsoft Office tools.
• Ability to work independently, take initiative and perform under pressure.
• Strong discretion when handling sensitive information.

Responsibilities

• Provide executive support, including complex diary and inbox management, triaging and prioritising enquiries using sound judgement.
• Balance competing priorities while supporting senior leaders in a fast-paced environment.
• Organise meetings, including agendas, papers, minutes and action tracking.
• Coordinate internal and external meetings, events and recurring forums.
• Prepare briefing materials to ensure the Director is fully informed.
• Support engagement with senior officers, elected members and external stakeholders.
• Handle sensitive and confidential information with discretion and professionalism.

Skills

Executive support

Diary management

Prioritisation

Meeting coordination

Communication

Organization

Initiative

Discretion

Tools

Microsoft Office

Job description

Southwark Council is seeking a highly organised Personal Assistant to provide high-level executive support to the Director of Communications and the Director of People and Organisational Development. This shared role requires balancing competing priorities, supporting effective coordination across senior leadership, and acting as a key point of contact in a demanding environment.

You will manage complex diaries, prepare briefing materials, coordinate meetings and events, and liaise with senior