Senior Executive Assistant & Admin Coordinator

UK Centre for Ecology & Hydrology (UKCEH); Lancaster; Hybrid; GBP 33,000 - 35,000; Full time

Benefits offered by this job

Generous annual leave

Pension contributions

Life and income protection

Hybrid and flexible working

Wellbeing support

Job summary

UK Centre for Ecology & Hydrology (UKCEH) is seeking a highly organised Personal/Executive Assistant to support the Science Director for Water and Climate Science and other senior leaders. The role combines diary management, communications, and logistics to keep leadership activities running smoothly.

The successful candidate will work in a diverse environment, coordinating meetings, travel, and stakeholder engagements, while maintaining confidentiality and high professional standards.

Qualifications

• Experience as Personal or Executive Assistant or similar senior administration support role.
• Experience maintaining records, coordinating information and supporting operational activities.
• Highly organised with ability to manage multiple priorities and deadlines.
• Effective communication and interpersonal skills across all levels.
• Excellent attention to detail and discretion with confidential information.

Responsibilities

• Manage diary, inbox requests and respond to routine enquiries for senior leaders; escalate as needed.
• Coordinate national and international travel, accommodation and conference arrangements.
• Provide meeting logistics: agendas, papers, note taking and follow-up actions.
• Handle confidential information with professionalism and discretion.
• Identify and improve administrative processes and ways of working.

Skills

Diary management

Email management

Organisation

Communication skills

Attention to detail

Independent working

Escalation awareness

Tools

Microsoft 365

Outlook

Teams

Job description

UK Centre for Ecology & Hydrology (UKCEH) is seeking a highly organised Personal/Executive Assistant to support the Science Director for Water and Climate Science and other senior leaders. The role combines diary management, communications, and logistics to keep leadership activities running smoothly.

The successful candidate will work in a diverse environment, coordinating meetings, travel, and stakeholder engagements, while maintaining confidentiality and high professional standards.