Executive Assistant & Events Coordinator (Hybrid)

European Climate Foundation; Greater London; Hybrid; GBP 25,000 - 40,000; Full time

Job summary

The European Climate Foundation in London is seeking a UK Team Assistant to provide high-quality administrative, logistical and coordination support to the UK Programme. Working closely with the Interim UK Co-Directors, the postholder will help keep the team organized, responsive and focused on partnerships and priorities.

The role combines diary and travel management, meeting and event coordination, document preparation, action tracking and operational support.

Qualifications

• Experience as an Executive Assistant, Team Assistant, Event Coordinator, Project Coordinator or in other administrative support roles.
• Strong organisational and multitasking skills with exceptional attention to detail.
• Excellent written and verbal communication skills in English.
• Strong interpersonal abilities, able to work well with people from a variety of cultures and personalities.
• High level of discretion and sound judgment when handling sensitive or confidential information.
• Proficiency in Microsoft Office and confidence learning new digital tools.

Responsibilities

• Manage the Interim Co-Directors' calendars, scheduling, and travel arrangements, including anticipating preparation needs and helping ensure time is used effectively.
• Provide administrative support to the wider UK team, including scheduling, coordination, and meeting preparation in coordination with the Co-Directors.
• Draft, edit, proof-read and format correspondence, presentations, and internal communications, ensuring documents are clear, accurate and consistent with ECF style.
• Maintain a system for tracking priorities, deadlines, and follow-up actions on behalf of leadership.
• Provide logistics support for in-person meetings, events, and workshops for both internal and external participants.
• Prepare agendas, meeting materials, slide decks, and briefing notes; take and distribute notes as needed.
• Track action items and ensure timely follow-up across team members and partners.
• Support the Co-Directors in invoice processing and contract management for the team, in partnership with ECF's Operations team.
• Maintain team calendars, contact lists, and knowledge management systems, ensuring shared drives and communications channels are organised, up to date and easy for colleagues to use.

Skills

Organisational skills

Multitasking

Written communication

Verbal communication

Interpersonal skills

Discretion

Tools

Microsoft Office

Job description

The European Climate Foundation in London is seeking a UK Team Assistant to provide high-quality administrative, logistical and coordination support to the UK Programme. Working closely with the Interim UK Co-Directors, the postholder will help keep the team organized, responsive and focused on partnerships and priorities.

The role combines diary and travel management, meeting and event coordination, document preparation, action tracking and operational support.