Executive PA & Senior Admin for Leadership Team (Hybrid)

UK Centre for Ecology & Hydrology; Wallingford; Hybrid; GBP 33,000 - 35,000; Full time

Benefits offered by this job

Annual leave

Pension

Life insurance

Hybrid working

Wellbeing benefits

Employee discounts

Job summary

UK Centre for Ecology & Hydrology is seeking an organised and proactive Personal/Executive Assistant to support the Science Director for Water and Climate Science and other senior leaders. The role blends diary management, communications, and cross‑team coordination to ensure priorities are met and activities run smoothly.

Based in a hybrid environment with flexible scheduling, the successful candidate will handle confidential information, coordinate meetings, travel and events, and look for

Qualifications

• Essential: Experience as a Personal or Executive Assistant or similar senior administration support role, managing diaries and email on behalf of others.
• Essential: Experience maintaining records, coordinating information and supporting operational activities.
• Essential: Highly organised with ability to manage multiple priorities and meet deadlines.
• Essential: Effective communication and interpersonal skills, building relationships at all levels.
• Essential: Excellent attention to detail.
• Essential: Ability to work independently while knowing when to escalate issues.
• Essential: Comfortable using Microsoft 365 applications including Outlook, Teams, Word, Excel and PowerPoint.
• Desirable: Experience supporting senior leaders or Directors.
• Desirable: Experience in research, scientific or technical environments.
• Desirable: Experience organizing large/complex meetings or events.
• Desirable: Experience taking minutes and managing action logs.
• Desirable: Coordinating activities across multiple teams or functions.

Responsibilities

• Manage diary, inbox requests and respond to routine enquiries for a Science Director and other senior leaders.
• Coordinate travel, accommodation and conference arrangements in the UK and internationally for specified leaders.
• Provide logistics for meetings, workshops, visits and stakeholder engagements, including papers and note taking.
• Handle confidential and sensitive information with discretion and professionalism.
• Identify opportunities to improve administrative processes and ways of working.

Skills

Diary management

Email management

Travel coordination

Administrative support

Microsoft 365

Communication

Discretion

Attention to detail

Tools

Outlook

Teams

Word

Excel

PowerPoint

Job description

UK Centre for Ecology & Hydrology is seeking an organised and proactive Personal/Executive Assistant to support the Science Director for Water and Climate Science and other senior leaders. The role blends diary management, communications, and cross‑team coordination to ensure priorities are met and activities run smoothly.

Based in a hybrid environment with flexible scheduling, the successful candidate will handle confidential information, coordinate meetings, travel and events, and look for