Senior Executive Assistant

Canonical; London; Remote; GBP 38,000 - 55,000; Full time

Job summary

Canonical, a global leader in open source software, is seeking a Senior Executive Assistant to support business operations. This role involves coordinating logistics, managing meetings, and supporting executive teams, ideal for self-driven individuals with excellent organizational skills. The company promotes a unique distributed work environment, offering opportunities for learning and global collaboration.

Benefits

Personal learning and development budget of USD 2,000 per year

Annual compensation review

Maternity and paternity leave

Employee Assistance Programme

Opportunity to travel to new locations to meet colleagues

Priority Pass and travel upgrades for long haul company events

Qualifications

• Excellent academic results at school and university.
• Ability to travel up to four times a year for company events.

Responsibilities

• Support operations for one or more departments in the company.
• Organise and run international company events including logistics.
• Manage quarterly and annual executive meetings.

Skills

Organization

Communication

Attention to detail

Integrity

Education

Degree in business or technical subject

Job description

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Canonical is a leading provider of open source software and operating systems to the global enterprise and technology markets. Our platform, Ubuntu, is very widely used in breakthrough enterprise initiatives such as public cloud, data science, AI, engineering innovation and IoT. Our customers include the world's leading public cloud and silicon providers, and industry leaders in many sectors. The company is a pioneer of global distributed collaboration, with + colleagues in 75+ countries and very few roles based in offices. Teams meet two to four times yearly in person, in interesting locations around the world, to align on strategy and execution.

The company is founder led, profitable and growing. We are hiring a Senior Executive Assistant to join our team, responsible for significant projects and at least one senior executive and their leadership team. As a team, we ensure that the business runs smoothly and that travel, expenses and events are efficiently and correctly managed.

We look for positive team players who are self-driven and results oriented, with excellent attention to detail. The best candidates show that they are forward planners, reliable and determined, and keen to assume responsibility for projects, processes and policy. We are a unique global business, so we are not looking for candidates with extensive experience so much as excellent organisers and communicators who are keen to develop skills and strive for continuous improvement.

This team plays a crucial role in the overall operation of the business. They run significant business operations and processes, supporting the respective department leads but also taking central responsibility for logistics, expenses, travel and scheduling. They are the secret to our success! We look for confident and effective people who have good judgment and the self-assurance to hold firm on a point of policy regardless of the seniority of people on the other side of a discussion. If you like to take responsibility and you like to ensure that things are done properly and efficiently then you will enjoy the role tremendously.

Location: This role is open to candidates based in EMEA time zones - Europe, the Middle East and Africa.

Responsibilities

• Support operations for one or more departments in the company
• Coordinate monthly reports and schedule meetings and interviews
• Organise and run international company events including logistics
• Manage quarterly and annual executive meetings
• Collaborate across teams on activities and initiatives
• Manage suppliers and stakeholders

What we are looking for in you

• Excellent academic results at school and university
• A degree in a business or technical subject
• Responsibility, integrity and accountability
• Self-awareness and thoughtfulness
• Ability to travel up to four times a year for company events of up to two weeks duration
• Ability to learn new technology and software quickly

Additional skills we value

• Experience in operations and executive support
• Event related experience
• Travel industry experience

What we offer you

We consider geographical location, experience, and performance in shaping compensation worldwide. We revisit compensation annually (and more often for graduates and associates) to ensure we recognise outstanding performance. In addition to base pay, we offer a performance-driven annual bonus. We provide all team members with additional benefits, which reflect our values and ideals. We balance our programs to meet local needs and ensure fairness globally.

• Distributed work environment with twice-yearly team sprints in person
• Personal learning and development budget of USD 2, per year
• Annual compensation review
• Recognition rewards
• Annual holiday leave
• Maternity and paternity leave
• Employee Assistance Programme
• Opportunity to travel to new locations to meet colleagues
• Priority Pass, and travel upgrades for long haul company events