Senior Executive Assistant, London Managing Partner Team

Brunswick Group; London; On-site; GBP 45,000 - 65,000; Full time

Job summary

A leading global advisory firm is seeking a highly organized Senior Executive Assistant for its London office. The role involves supporting the Management Team with extensive diary management, team meetings, and coordinating client events. The ideal candidate will excel in a fast-paced environment, showcasing exceptional communication and organizational skills, and willingness to go beyond standard working hours.

Qualifications

• 5 - 10 years of professional experience.
• Extensive experience supporting senior management.
• Detail-oriented and able to anticipate needs.

Responsibilities

• Manage diaries and extensive travel schedules.
• Organise team meetings and networking events.
• Provide personal support including charity commitments.

Skills

Organizational skills

Communication skills

Decision-making ability

Attention to detail

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Senior Executive Assistant, London Managing Partner Team

London, England, United Kingdom

Brunswick Group is seeking a highly organised Senior Executive Assistant to effectively support and coordinate the daily activities of the London Management Team. The ideal candidate will be polished with strong people skills and professional presence. They will have the ability to interact with colleagues, clients and contacts at all levels in an extremely fast paced environment, sometimes under pressure, remaining flexible, proactive, resilient, resourceful and efficient. A high level of professionalism and confidentiality is crucial to the role. Expert written and verbal communication skills, strong decision-making ability and attention to detail are equally important.

Key Responsibilities

The nature of this role requires you to maintain a firm understanding of the goals and priorities of the firm and the strategic agenda for its people to play an active role in supporting those efforts, while collaborating with the administrative teams and other colleagues globally.

The responsibilities of the role include, but are not limited to:

• Extensive and challenging diary management working to strict guidelines
• Inbox monitoring and management
• Arranging team meetings and updates, holding the pen on the agenda
• Organise and send weekly briefing packs for all networking meetings
• Maintain Networking Log Travel arrangements (clear and precise communication needed)
• Working with the Brunswick marketing and events teams to organise client events, internal social activities and publishing content on internal networks.
• Working with charges to expand and maintain individual and firm-held professional networks.
• Scheduling London Partner and Director meetings/office wide update meetings
• [Work closely with the European Management Team as UK and Europe become one region]
• Liaise with Executive Committee offices regarding upcoming meetings
• Involvement of Annual Partner appraisal process for London
• Expenses & Timesheets
• Delivering ad hoc personal support on the occasions when it is necessary, including for external charity/board commitments and platform opportunities.
• Cover for other assistants as necessary
• Update contacts

Knowledge, Skills and Competencies

• Ideally 5 – 10 years professional experience.
• Willingness to work from the office four days a week, flexibility and willingness to work outside of normal working hours is essential.
• Extensive experience supporting senior management
• Highly organised; experienced in intensive calendar management and managing extensive travel schedules.
• Exceptional verbal and written communication skills, with an unflappable nature. Cool under pressure, a capable ambassador for the London Management Team and Brunswick as a firm.
• Experience working in a fast-paced, global business, ideally in professional services or a business with a strong client-service culture.
• Flexible nature and comfortable with responding to ad-hoc queries outside of core working hours.
• Extremely professional and able to interact confidently with people at all levels. Exceptional people skills and a natural relationship-builder.
• Detail orientated and able to anticipate needs and potential challenges. Confident in taking initiative.
• Able to prioritize and to meet deadlines. Capacity to react quickly and have good judgment.
• Experienced in producing briefing packs and presentation materials.
• Able to work well independently and as a team player.
• Advanced software skills (Microsoft Word, Excel, PowerPoint for PC, Windows).

About Brunswick

Brunswick is a global advisory firm. We help companies tackle high-stakes issues, navigate complex stakeholder relationships, and deliver high-impact outcomes.

Our clients value our ability to anticipate, shape, and respond to the key players and forces in the financial and investment arena, regulatory and geopolitical universe, NGO community, workforce and beyond. They rely on us for deep experience, fresh perspectives and original thinking. So, in Brunswick you will find an exceptional range of experience and talent with a rich mix of backgrounds. From the beginning, we have prioritized attracting, developing, and retaining the best professionals in the industry, united by a culture of inclusivity, excellence, and intellectual curiosity.

Founded in 1987 in London, the firm has organically grown to 27 offices in 18 countries across the Americas, Europe, Middle East, Africa, Asia and Australia. We operate as a “one-firm firm” with no individual profit centers. This allows us to assemble fully integrated, bespoke teams for each client, able to draw on the full resources of Brunswick anywhere in the world.

Brunswick is an equal opportunity employer. All qualified applicants will be considered without regard to race, religion, color, national origin, gender, sexual orientation, age, disability, pregnancy, genetic information, or any other status protected by applicable law.

Create a Job Alert

Interested in building your career at Brunswick Group? Get future opportunities sent straight to your email.

Accepted file types: pdf, doc, docx, txt, rtf

Enter manually

Accepted file types: pdf, doc, docx, txt, rtf

LinkedIn Profile

Do you require any reasonable adjustments to be made as part of our assessment process? * Select...

Demographic and socio-economic questions

As a part of our efforts to broaden our reach, and measure the progress we are making in this area, we are collecting demographic and socio-economic data from candidates who apply for this scheme. The data you provide will be stored separately from your personal details and will not be identifiable to you. Please note these questions are optional to complete.

Select...

I identify as transgender: * Select...

I identify my sexual orientation as: * Select...

I identify my ethnicity as: * Select...

What was the occupation of your main household earner when you were aged 14? * Select...

What type of school did you attend for the most time between the ages of 11 and 16? * Select...

Were you eligible for free school meals at any point during your school years? * Select...

Did either of your parents attend university by the time you were 18? * Select...

How old are you? * Select...

By checking this box, I consent to Brunswick Group collecting, storing, and processing my responses to the demographic data surveys above. *