Senior Executive Assistant

American Express Global Business Travel; London; On-site; GBP 35,000 - 55,000; Full time

Job summary

American Express Global Business Travel is looking for an Executive Assistant to provide administrative support to the President. This role requires strong organizational skills, confidentiality, and the ability to handle a demanding schedule while liaising with internal and external stakeholders. Join a collaborative culture that values your contributions and offers flexible benefits tailored for you.

Benefits

Flexible benefits

Travel perks with deals

Access to leadership and skills development courses

Inclusion groups for diverse connections

Qualifications

• 5+ years in an executive assistant or administrative role in a large organization.
• Ability to manage complex schedules and travel arrangements.
• Experience working with C-level executives.

Responsibilities

• Manage complex diary and coordinate meetings across time zones.
• Prepare travel itineraries and handle travel arrangements.
• Liaise with key stakeholders and manage inbox communications.

Skills

Organizational skills

Communication

Confidentiality

Proactive attitude

Relationship building

Tools

MS Word

Excel

PowerPoint

Outlook

Job description

Amex GBT is a place where colleagues find inspiration in travel as a force for good and – through their work – can make an impact on our industry. We’re here to help our colleagues achieve success and offer an inclusive and collaborative culture where your voice is valued.

The Executive Assistant provides comprehensive administrative and operational support to the President , acting as a key liaison between the President and internal/external stakeholders.This role requires strong organizational skills, excellent communication, and the ability to manage a highly demanding schedule while maintaining a high level of confidentiality and discretion.

What You’ll Do

• Support Executive with Complex diary management across multiple time zones. Coordinate internal /Customer/Board meetings. Determine and prioritise diary commitments, as well as personal commitments.
• Prepare detailed travel itineraries and arranging all aspects of business travel including off-site meetings, processing of visas, fast track and accommodations to ensure seamless travel. Ability to anticipate potential issues where possible.
• Work closely with Internal and External Communication to coordinate press interviews, external speaking commitments, and employee communications such as strategic announcements, newsletters, and filming.
• General administrative duties such as processing of all expenses, as well as approval of team expenses, travel, and Compliance requests for the Leadership Team. Including renewal of private club and business networking memberships, personal Board commitments, and arranging gifts for customers, employees and suppliers.
• Plan and coordinate events, including meetings, conferences, employee townhalls, and social gatherings, ensuring smooth execution and logistical support such as arranging meeting rooms, technical requirements, catering and refreshments both locally and internationally.
• Liaising with external lawyers, PR consultants, key customers, and airlines/hotel executives.
• Inbox management - responding where needed and flagging priorities. Access and input confidential data in HR People Management application, Workday

What We're Looking For

• 5+ years of experience in an administrative or executive assistant role, preferably within a large organization or global environment/ C-level leaders
• Ability to build strong relationships while working closely with key internal stakeholders, across all departments and regions.
• Excellent communication skills are a must as you will be working with people across all areas and levels within the organization.
• Must have the ability to work autonomously and be pro-active in the President’s absence, when traveling.
• Maintain a high level of discretion and confidentiality when handling sensitive information and correspondence.
• Some personal work is required with occasional out of hours contact in emergencies.
• High level of technical skills with windows-based software, including MS Word, Excel, PowerPoint and Outlook

Location

London, United Kingdom

The #TeamGBT Experience

Work and life: Find your happy medium at Amex GBT.

• Flexible benefits are tailored to each country and start the day you do. These include health and welfare insurance plans, retirement programs, parental leave, adoption assistance, and wellbeing resources to support you and your immediate family.

• Travel perks: get a choice of deals each week from major travel providers on everything from flights to hotels to cruises and car rentals.

• Develop the skills you want when the time is right for you, with access to over 20,000 courses on our learning platform, leadership courses, and new job openings available to internal candidates first.

• We strive to champion Inclusion in every aspect of our business at Amex GBT. You can connect with colleagues through our global INclusion Groups, centered around common identities or initiatives, to discuss challenges, obstacles, achievements, and drive company awareness and action.

• And much more!

All applicants will receive equal consideration for employment without regard to age, sex, gender (and characteristics related to sex and gender), pregnancy (and related medical conditions), race, color, citizenship, religion, disability, or any other class or characteristic protected by law.

Click Here for Additional Disclosures in Accordance with the LA County Fair Chance Ordinance.

Furthermore, we are committed to providing reasonable accommodation to qualified individuals with disabilities. Please let your recruiter know if you need an accommodation at any point during the hiring process. For details regarding how we protect your data, please consult the Amex GBT Recruitment Privacy Statement.

What if I don’t meet every requirement? If you’re passionate about our mission and believe you’d be a phenomenal addition to our team, don’t worry about “checking every box;" please apply anyway. You may be exactly the person we’re looking for!