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Senior Executive Assistant

King's College London

London

On-site

GBP 38,000 - 44,000

Full time

3 days ago

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Job summary

King's College London is seeking a Senior Executive Assistant for the School of Biomedical Engineering & Imaging Sciences. This full-time role involves supporting senior leadership with high-level administrative tasks, diary management, and communication in a dynamic Higher Education environment. Candidates should possess substantial experience, excellent communication skills, and be able to maintain confidentiality effectively.

Qualifications

Significant experience providing high-level administrative support.
Excellent written and spoken English.
Ability to manage and prioritise workload effectively.

Responsibilities

Providing secretarial support to senior leadership.
Managing diaries and organising events.
Servicing formal committees and meetings.

Skills

Communication

Organising events

Project planning

Confidentiality

Flexibility

Education

HNC, A level, NVQ 3, HND level or equivalent

Educated to degree level (desirable)

Tools

Office software

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About Us

The School of Biomedical Engineering & Imaging Sciences based at St Thomas’ hospital is looking for a highly motivated and experienced executive assistant to provide high-level, professional secretarial and administrative support to the Assistant Principal (Innovation) / Head of School and the Senior Leadership in the School.

About The Role

This role will focus on ensuring the efficient and effective running of the office by supporting the senior leadership to function to the highest standard, assisting their work with internal and external stakeholders and providing excellent personal support. We are looking for candidates who have significant experience working with senior executive leaders providing efficient diary management, secretarial and administrative support in a Higher Education setting. The role holder will also work collaboratively with other staff within the Schools Professional Services Office and undertake duties that contribute to the operational efficiency of the wider School.

Ideally you will be educated to degree level or have substantial relevant experience, and experience providing high-level administrative and personal support, using a range of IT software packages including Office. Excellent communication and influencing skills, including excellent spoken and written English, organising events, servicing formal committees and meetings and proven ability to maintain confidentiality are essential.

This is a full-time post (35 Hours per week), and you will be offered a fixed term contract for 2 years. The post holder will be expected to be on campus full time.

About You

To be successful in this role, we are looking for candidates to have the following skills and experience:

Essential Criteria

HNC, A level, NVQ 3, HND level or equivalent with relevant vocational experience, or broad vocational experience, acquired through a combination of job-related vocational training and considerable on-the-job experience
Experience of providing high-level administrative and secretarial support to senior leadership in a Higher Education establishment
Experience using a range of IT software packages including Office software including spreadsheets and PowerPoint, and databases
Excellent communication and influencing skills, including excellent spoken and written English, in formal documents, briefs, letters, emails and other communications
Experience of project planning and implementation, including organising events
Experience of servicing formal committees and meetings, drafting and proofreading documents.
Proven ability to maintain confidentiality, handle situations sensitively, exhibiting a high level of awareness and confidentiality, tact and diplomacy
Proactive approach with the ability to work independently and flexibly, managing and prioritising own workload, working under pressure in a busy environment and meeting deadlines
Ability to work as part of a team and with colleagues at all levels, within and outside the organisation, representing the university, being responsive, polite, friendly and efficient

Desirable criteria

Educated to degree level
Proven commitment to ongoing skills development
Interest in HE issues, particularly those involving health education and research
Enthusiasm and can-do attitude with a strong work ethic, using initiative and creativity to address complex situations and challenges quickly and efficiently

Downloading a Copy Of Our Job Description

Full details of the role and the skills, knowledge and experience required can be found in the Job Description document, provided at the bottom of the next page after you click “Apply Now”. This document will provide information of what criteria will be assessed at each stage of the recruitment process.

Further Information

We pride ourselves on being inclusive and welcoming. We embrace diversity and want everyone to feel that they belong and are connected to others in our community. We are committed to working with our staff and unions on these and other issues, to continue to support our people and to develop a diverse and inclusive culture at King's.

As part of this commitment to equality, diversity and inclusion and through this appointment process, it is our aim to develop candidate pools that include applicants from all backgrounds and communities.

We ask all candidates to submit a copy of their CV, and a supporting statement, detailing how they meet the essential criteria listed in the advert. If we receive a strong field of candidates, we may use the desirable criteria to choose our final shortlist, so please include your evidence against these where possible.

To find out how our managers will review your application, please take a look at our ‘How we Recruit’ pages.

Grade and Salary: £38,482 - £43,249 per annum including London Weighting Allowance

Job ID: 116226

Close Date: 12-Jun-2025

Seniority level

Seniority level
Mid-Senior level

Employment type

Employment type
Full-time

Job function

Job function
Administrative
Industries
Higher Education

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