Senior Executive Assistant

The List - The Services Business Network; London; On-site; GBP 45,000 - 80,000; Full time

Job summary

A leading construction and investment company is seeking a skilled Senior Executive Assistant to support its top-level executives in London. This full-time role involves high-level administrative tasks and the management of sensitive information, requiring exceptional organisational abilities and experience within the construction sector.

Qualifications

• Significant experience as an Executive Assistant supporting senior leadership.
• Strong background in construction, infrastructure, or engineering sectors.
• Ability to manage sensitive information with integrity.

Responsibilities

• Provide high-level executive support to MD, Chair, and board members.
• Manage diary, meeting coordination, and travel arrangements.
• Prepare and distribute Board-level documentation and reports.

Skills

Organisational skills

Communication

Discretion

Judgement

Education

Experience at Board or C-suite level

Knowledge of local government or public sector governance structures

Tools

Microsoft Office

Digital board portals

Collaboration tools

Job description

Luton, Bedfordshire

Competitive salary depending on experience

Full time, Permanent

Our client, an ambitious and forward thinking construction and investment company, are seeking a highly experienced and proactive Senior Executive Assistant to support the most senior stakeholders.

The Role

Reporting directly to the Managing Director - and concurrently supporting the Chair of the Board, and two Non-Executive Directors - you will play a pivotal role in ensuring the smooth and efficient operation of senior-level administration and governance processes. This role demands exceptional organisational acumen, discretion, and a deep understanding of the construction or infrastructure sector.

Key Responsibilities

• Provide high-level executive support to the MD, Chair, and two NEDs, including diary and inbox management, meeting coordination, and travel arrangements.
• Prepare, format and distribute Board-level documentation, reports, and presentations.
• Act as a liaison between senior executives and internal/external stakeholders.
• Manage sensitive and confidential information with the utmost integrity.
• Facilitate board meetings, occasional meeting notes, and follow up on action points.
• Ensure compliance with governance protocols and support corporate record-keeping.
• Maintain an effective filing and administrative system, both digitally and physically.

Person Specification

• Significant experience as an Executive Assistant or Personal Assistant at Board or C-suite level.
• Strong background supporting senior leadership within the construction, infrastructure or engineering sectors.
• Outstanding communication skills, both written and verbal.
• Highly organised, with the ability to prioritise competing demands under pressure.
• Confident and proactive, with sound judgement and discretion. Able to speak for those supported.
• Proficient in Microsoft Office and comfortable with digital board portals and collaboration tools.
• Knowledge of local government or public sector governance structures.
• Experience working within a regulated or complex stakeholder environment.

An initial application should consist of an up to date CV and a link to your Linked In profile. Client disclosure will only follow after an initial assessment of your suitability. (Please note the position is essentially office-based and not viable for hybrid working).

Seniority level

• Seniority level

  Executive

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative and Other

• Industries

  Construction and Engineering Services

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