Senior Executive Assistant

King's College London; Greater London; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading educational institution is seeking a dedicated Senior Executive Assistant to provide high-level administrative support to the senior leadership team. The role requires managing complex diaries, ensuring effective communication, and maintaining confidentiality in a dynamic environment. Candidates should possess a degree-level qualification or equivalent experience, alongside excellent communication and organizational skills.

Qualifications

• Significant experience providing high-level administrative support in Higher Education.
• Experience managing complex diaries and communicating with senior leaders.

Responsibilities

• Ensure the efficient running of the office for senior leadership.
• Assist with diary management and stakeholder communication.

Skills

Communication

Organizational skills

Confidentiality

Diplomacy

Proactivity

Education

Degree level qualification or equivalent experience

HNC, A level, NVQ 3, HND level or equivalent

Tools

Microsoft Office

Job description

Join to apply for the Senior Executive Assistant role at King's College London

Join to apply for the Senior Executive Assistant role at King's College London

Get AI-powered advice on this job and more exclusive features.

The School of Biomedical Engineering & Imaging Sciences based at St Thomas’ hospital is looking for a highly motivated and experienced executive assistant to provide high-level, professional secretarial and administrative support to the Assistant Principal (Innovation) / Head of School and the Senior Leadership in the School.

About The Role

This role will focus on ensuring the efficient and effective running of the office by supporting the senior leadership to function to the highest standard, assisting their work with internal and external stakeholders and providing excellent personal support. We are looking for candidates who have significant experience working with senior executive leaders providing efficient diary management, secretarial and administrative support in a Higher Education setting. The role holder will also work collaboratively with other staff within the Schools Professional Services Office and undertake duties that contribute to the operational efficiency of the wider School.

Ideally you will be educated to degree level or have substantial relevant experience, and experience providing high-level administrative and personal support, using a range of IT software packages including Office. Excellent communication and influencing skills, including excellent spoken and written English, organising events, servicing formal committees and meetings and proven ability to maintain confidentiality are essential.

This is a full-time post (35 Hours per week), and you will be offered a fixed term contract for 2 years. The post holder will be expected to be on campus full time.

About You

To be successful in this role, we are looking for candidates to have the following skills and experience:

• HNC, A level, NVQ 3, HND level or equivalent with relevant vocational experience, or broad vocational experience, acquired through a combination of job-related vocational training and considerable on-the-job experience
• Experience of providing high-level administrative and secretarial support to senior leadership in a Higher Education establishment
• Experience using a range of IT software packages including Office software including spreadsheets and PowerPoint, and databases
• Excellent communication and influencing skills, including excellent spoken and written English, in formal documents, briefs, letters, emails and other communications
• Experience of project planning and implementation, including organising events
• Experience of servicing formal committees and meetings, drafting and proofreading documents.
• Proven ability to maintain confidentiality, handle situations sensitively, exhibiting a high level of awareness and confidentiality, tact and diplomacy
• Proactive approach with the ability to work independently and flexibly, managing and prioritising own workload, working under pressure in a busy environment and meeting deadlines
• Ability to work as part of a team and with colleagues at all levels, within and outside the organisation, representing the university, being responsive, polite, friendly and efficient
• Educated to degree level
• Proven commitment to ongoing skills development
• Interest in HE issues, particularly those involving health education and research
• Enthusiasm and can-do attitude with a strong work ethic, using initiative and creativity to address complex situations and challenges quickly and efficiently

Downloading a copy of our Job Description

Full details of the role and the skills, knowledge and experience required can be found in the Job Description document, provided at the bottom of the next page after you click “Apply Now”. This document will provide information of what criteria will be assessed at each stage of the recruitment process.

Further Information

We pride ourselves on being inclusive and welcoming. We embrace diversity and want everyone to feel that they belong and are connected to others in our community. We are committed to working with our staff and unions on these and other issues, to continue to support our people and to develop a diverse and inclusive culture at King's.

As part of this commitment to equality, diversity and inclusion and through this appointment process, it is our aim to develop candidate pools that include applicants from all backgrounds and communities.

We ask all candidates to submit a copy of their CV, and a supporting statement, detailing how they meet the essential criteria listed in the advert. If we receive a strong field of candidates, we may use the desirable criteria to choose our final shortlist, so please include your evidence against these where possible.

To find out how our managers will review your application, please take a look at our ‘How we Recruit’ pages.

Seniority level

• Seniority level

  Executive

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative, General Business, and Business Development

• Industries

  Higher Education and Executive Offices

Referrals increase your chances of interviewing at King's College London by 2x

Get notified about new Executive Assistant jobs in Greater London, England, United Kingdom.

London, England, United Kingdom 1 week ago

Executive Assistant to MD International, PV Sports

London, England, United Kingdom 6 days ago

London, England, United Kingdom 4 months ago

Greater London, England, United Kingdom £55,000.00-£65,000.00 17 hours ago

Executive Assistant, Amazon Selection & Catalog Systems

London, England, United Kingdom 1 week ago

City Of London, England, United Kingdom 5 days ago

London, England, United Kingdom 5 days ago

Executive Assistant , Amazon Global Sales- UKI

London, England, United Kingdom 6 days ago

City Of London, England, United Kingdom 1 month ago

Executive Assistant, Associate Analyst-R-250050

London, England, United Kingdom 4 hours ago

London, England, United Kingdom 4 days ago

London, England, United Kingdom 6 days ago

Senior Executive Assistant, London Managing Partner Team

London, England, United Kingdom 1 week ago

London, England, United Kingdom 2 weeks ago

Hammersmith, England, United Kingdom 2 weeks ago

London, England, United Kingdom 2 weeks ago

City Of London, England, United Kingdom £120,000.00-£200,000.00 1 week ago

London, England, United Kingdom 1 week ago

London, England, United Kingdom 1 month ago

City Of London, England, United Kingdom 4 days ago

City Of London, England, United Kingdom 3 weeks ago

London, England, United Kingdom 1 month ago

Greater London, England, United Kingdom 19 hours ago

London, England, United Kingdom 1 week ago

London, England, United Kingdom 1 week ago

London, England, United Kingdom 1 week ago

London, England, United Kingdom £35,000.00-£40,000.00 17 hours ago

Greater London, England, United Kingdom 6 days ago

City Of London, England, United Kingdom 3 weeks ago

London, England, United Kingdom 1 week ago

School Office Manager – PA to a Senior Deputy Head

London, England, United Kingdom 1 week ago

London, England, United Kingdom 1 week ago

Investment Management – Administrative Assistant

London, England, United Kingdom 3 weeks ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.