Executive Assistant - CEO

Northreach; Greater London; On-site; GBP 45,000 - 60,000; Full time

Job summary

A leading recruitment agency is seeking an Executive Assistant for a prominent Biotechnology company in London. You'll provide high-level administrative support to senior stakeholders, ensuring their efficiency and maintaining project focus. The ideal candidate will have over 5 years of experience, strong communication skills, and proficiency in Microsoft Office 365. This role requires proactive problem-solving and the ability to handle complex schedules, all within a fast-paced environment.

Qualifications

• 5+ years of experience as an Executive Assistant, preferably in Biotech/Pharma.
• Ability to manage diverse tasks with meticulous attention.
• Effective communication across various levels within and outside the organization.

Responsibilities

• Provide elevated business and administrative support to the C suite.
• Anticipate stakeholders' needs and coordinate complex schedules.
• Prepare presentation materials, reports, and manage new hire onboarding.

Skills

Prior experience as an Executive Assistant

Strong communication skills

Problem-solving

Attention to detail

Independently decision-making

Education

Bachelor's degree in business administration

Tools

Microsoft Office 365

Monday

Slack

Job description

Northreach is a dynamic recruitment agency that connects businesses with top talent in the Advanced Therapies sector. Our mission is to provide a seamless and personalised recruitment experience for clients and candidates, and to create a positive work environment that encourages equality, innovation, and professional growth.

Executive Assistant

Northreach has partnered up with an industry leading Biotechnology company situated in the heart of London. This company is dedicated to ground‑breaking advancements in the realm of autoimmune and inflammatory diseases, as well as pioneering approaches to prevent organ transplant rejection. They are currently looking for an Executive Assistant to join the team.

The Executive Assistant will play a vital role in aiding stakeholders to attain their performance objectives and drive forward the organisation's mission. Their goal is to elevate stakeholder efficiency and facilitate their peak performance. Possessing outstanding organisational skills, they handle administrative responsibilities to ensure smooth operations. Working behind the scenes, they take proactive measures to tackle business obstacles, offer dependable advice, and cultivate adaptable partnerships. Their proactive mindset and meticulous attention to detail keep them ahead of the curve, enabling stakeholders to be well‑prepared for the days and weeks ahead.

Key Responsibilities

• Provide elevated business and administrative support to the C suite
• Anticipate stakeholders' and teams' needs, serving as their attentive support to maintain project focus and balance responsibilities.
• Coordinate complex and ever‑changing schedules, including travel arrangements and logistics for meetings.
• Act as the main point of contact for internal and external communications with stakeholders.
• Prepare presentation materials, reports, and correspondence related to departmental activities.
• Manage new hire onboarding and offboarding processes within the department.
• Serve as an information source on administrative matters, supporting fellow department members as needed.

Desired Experience

• Prior experience as an Executive Assistant is essential. 5+ years, Biotech/Pharma experience preferred.
• Demonstrated ability to manage diverse tasks with meticulous attention.
• Strong written and verbal communication skills, adapting to different situations.
• Comfortable making decisions independently in ambiguous situations.
• Ability to exercise discretion and diplomacy.
• Proficiency in Office 365 or similar tools, including collaboration platforms like Monday or Slack.
• Resourceful problem solver, finding solutions in uncertain scenarios.
• Effective communication across various levels and outside the organization.
• Previous experience in a fast‑paced biotechnology/pharmaceutical environment is advantageous.

Technical skills

• Bachelor's degree in business administration or equivalent
• Microsoft Office 365

To apply, please submit your CV and please note all applications will be treated with the utmost confidentiality.

Northreach is an equal opportunity employer and we do not discriminate against any employee or applicant for employment based on race, colour, religion, sex, national origin, disability, or age. We are committed to promoting diversity, equity, and inclusion in the workplace and hiring practices, therefore only partner with businesses that promote DEI. We strive to create a welcoming and inclusive environment for all employees.