Senior Executive Administrator – Board & Governance Support

Orpheus; Godstone; On-site; GBP 25,000 - 31,000; Full time

Job summary

Orpheus Centre in Godstone, Surrey is seeking an exceptionally organised Executive Administrator to support the Board of Trustees, Senior Management Team and Governance Manager. This role focuses on coordinating meetings, managing vital documentation and ensuring governance processes run smoothly.

You will maintain confidential records, draft papers and correspondence, and help with trustee induction and policy reviews.

Qualifications

• At least 3 years' experience in an Executive Assistant or senior administration role.
• Experience supporting senior leaders, boards or committees.
• Excellent minute-taking and written communication skills.
• Strong organisational and time-management abilities.
• Proficiency with Microsoft Office (Outlook, Excel and PowerPoint).
• Ability to handle confidential information discreetly and professionally.
• Outstanding attention to detail and accuracy.
• Proactive, solutions-focused approach to work.
• Experience with governance functions would be advantageous.

Responsibilities

• Coordinate Board, committee and Senior Management Team meetings.
• Prepare agendas, papers and meeting documentation.
• Take accurate minutes and maintain action logs.
• Support diary management and administrative coordination for senior leaders.
• Draft correspondence, reports and presentations.
• Maintain governance records, trustee information and committee documentation.
• Support trustee recruitment, induction and training activities.
• Coordinate policy reviews and maintain policy records.
• Manage confidential records, archiving and filing systems.
• Build positive working relationships with trustees, senior leaders and external stakeholders.

Skills

Minute taking

Governance support

Diary management

Administrative coordination

Written communication

Handling confidential information

Attention to detail

Proactive problem solving

Education

GCSEs A-C

Business administration/secretarial qualification

Tools

Microsoft Office (Outlook, Excel, PowerPoint)

Job description

Orpheus Centre in Godstone, Surrey is seeking an exceptionally organised Executive Administrator to support the Board of Trustees, Senior Management Team and Governance Manager. This role focuses on coordinating meetings, managing vital documentation and ensuring governance processes run smoothly.

You will maintain confidential records, draft papers and correspondence, and help with trustee induction and policy reviews.