Executive Administrator

The Orpheus Centre; Godstone; On-site; GBP 26,000 - 34,000; Full time

Job summary

The Orpheus Centre is seeking an Executive Administrator to support governance and leadership across the organisation. You will coordinate Board, committee and Senior Management Team meetings, prepare agendas and minutes, handle confidential records, and draft communications while maintaining exceptional attention to detail.

The role requires strong organisational skills, experience with governance functions or charities, and a proactive, solutions-focused approach.

Qualifications

• At least 3 years' experience in Executive Assistant or senior administration.
• Experience supporting boards or committees.
• Excellent minute-taking and written communication skills.
• Strong organisational and time management abilities.
• Ability to handle highly confidential information discreetly.
• Proactive, solutions-focused approach.
• Experience with governance functions or charities is advantageous.

Responsibilities

• Coordinate Board, committee and SMT meetings.
• Prepare agendas, papers and meeting documentation.
• Take accurate minutes and maintain action logs.
• Support senior leaders with diary management and admin coordination.
• Draft correspondence, reports and presentations.
• Maintain governance records and trustee information.
• Support trustee recruitment, induction and training.
• Coordinate policy reviews and maintain policy records.
• Manage confidential records, archiving and filing.
• Build relationships with trustees, senior leaders and external stakeholders.
• Adapt to varied daily tasks with high attention to detail.

Skills

Minute taking

Diary management

Governance support

Microsoft Office

Communications

Stakeholder relations

Discretion with confidential info

Tools

Microsoft Office

Job description

As Executive Administrator, you'll play a key role in supporting the effective governance and leadership of the organisation by:

• Coordinating Board, committee and Senior Management Team meetings
• Preparing agendas, papers and meeting documentation
• Taking accurate minutes and maintaining action logs
• Supporting senior leaders with diary management and administrative coordination
• Drafting correspondence, reports and presentations
• Maintaining governance records, trustee information and committee documentation
• Supporting trustee recruitment, induction and training activities
• Coordinating policy reviews and maintaining policy records
• Managing confidential records, archiving and filing systems
• Building positive working relationships with trustees, senior leaders and external stakeholders

This is a varied role where no two days are the same, perfect for someone who enjoys balancing multiple priorities while maintaining exceptional attention to detail.

This post is classed as having a high degree of contact with vulnerable adults and is exempt from the Rehabilitation of Offenders Act 1974. It is an offence to apply for this role if you are barred from engaging in regulated activity relevant to children. As part of our safer recruitment process and in line with Keeping Children Safe in Education 2026, online searches may be undertaken as part of due diligence.

Please note that the Orpheus Centre is not a licensed sponsor organisation and therefore is unable to offer visa sponsorship for this role. Applicants must already have the legal right to live and work in the UK for the duration of their employment.

We’d love to hear from you if you have:

• At least 3 years' experience in an Executive Assistant, senior administration or similar role
• Experience supporting senior leaders, boards or committees
• Excellent minute-taking and written communication skills
• Strong organisational and time-management abilities
• Excellent knowledge of Microsoft Office, including Outlook, Excel and PowerPoint
• The ability to work with highly confidential information discreetly and professionally
• Outstanding attention to detail and accuracy
• A proactive, solutions-focused approach to work

Experience supporting governance functions, trustees, charities or educational organisations would be advantageous.

At Orpheus, you'll be joining a passionate organisation that makes a genuine difference to the lives of young disabled adults. You'll work alongside dedicated colleagues in a supportive environment where your organisational skills and professionalism will directly contribute to the success of our students and the wider organisation.

Values and commitments

• Challenging attitudes towards disability
• Increasing understanding of disability
• Removing barriers to disabled people and those with long-term health conditions
• Ensuring that disabled people have the opportunities to fulfil their potential and realise their aspiration