Executive Administrator

Orpheus; Godstone; On-site; GBP 25,000 - 31,000; Full time

Job summary

Orpheus Centre in Godstone, Surrey is seeking an exceptionally organised Executive Administrator to support the Board of Trustees, Senior Management Team and Governance Manager. This role focuses on coordinating meetings, managing vital documentation and ensuring governance processes run smoothly.

You will maintain confidential records, draft papers and correspondence, and help with trustee induction and policy reviews.

Qualifications

• At least 3 years' experience in an Executive Assistant or senior administration role.
• Experience supporting senior leaders, boards or committees.
• Excellent minute-taking and written communication skills.
• Strong organisational and time-management abilities.
• Proficiency with Microsoft Office (Outlook, Excel and PowerPoint).
• Ability to handle confidential information discreetly and professionally.
• Outstanding attention to detail and accuracy.
• Proactive, solutions-focused approach to work.
• Experience with governance functions would be advantageous.

Responsibilities

• Coordinate Board, committee and Senior Management Team meetings.
• Prepare agendas, papers and meeting documentation.
• Take accurate minutes and maintain action logs.
• Support diary management and administrative coordination for senior leaders.
• Draft correspondence, reports and presentations.
• Maintain governance records, trustee information and committee documentation.
• Support trustee recruitment, induction and training activities.
• Coordinate policy reviews and maintain policy records.
• Manage confidential records, archiving and filing systems.
• Build positive working relationships with trustees, senior leaders and external stakeholders.

Skills

Minute taking

Governance support

Diary management

Administrative coordination

Written communication

Handling confidential information

Attention to detail

Proactive problem solving

Education

GCSEs A-C

Business administration/secretarial qualification

Tools

Microsoft Office (Outlook, Excel, PowerPoint)

Job description

Are you an exceptionally organised administrator who thrives on keeping things running smoothly behind the scenes? We're looking for a proactive and highly organised Executive Administrator to provide first-class support to our Board of Trustees, Senior Management Team and Governance Manager. This is a fantastic opportunity for an experienced administrator who enjoys working at a senior level, coordinating meetings, managing important documentation, and ensuring key organisational processes run efficiently. At the Orpheus Centre, we empower young disabled adults to develop independence through the arts. Our values of being joyful, bold, inclusive, resilient and determined underpin everything we do.

Salary: £28,000 per annum

Hours:Full-time (35 hours per week / 52 weeks per year) Part-time/job share considered

Location: Godstone, Surrey

Contract:Permanent

Please note that the Orpheus Centre is not a licensed sponsor organisation and therefore is unable to offer visa sponsorship for this role. Applicants must already have the legal right to live and work in the UK for the duration of their employment.

What you'll be doing

As Executive Administrator, you'll play a key role in supporting the effective governance and leadership of the organisation by:

• Coordinating Board, committee and Senior Management Team meetings
• Preparing agendas, papers and meeting documentation
• Taking accurate minutes and maintaining action logs
• Supporting senior leaders with diary management and administrative coordination
• Drafting correspondence, reports and presentations
• Maintaining governance records, trustee information and committee documentation
• Supporting trustee recruitment, induction and training activities
• Coordinating policy reviews and maintaining policy records
• Managing confidential records, archiving and filing systems
• Building positive working relationships with trustees, senior leaders and external stakeholders

This is a varied role where no two days are the same, perfect for someone who enjoys balancing multiple priorities while maintaining exceptional attention to detail.

What we're looking for

We'd love to hear from you if you have:

• At least 3 years' experience in an Executive Assistant, senior administration or similar role
• Experience supporting senior leaders, boards or committees
• Excellent minute-taking and written communication skills
• Strong organisational and time-management abilities
• Excellent knowledge of Microsoft Office, including Outlook, Excel and PowerPoint
• The ability to work with highly confidential information discreetly and professionally
• Outstanding attention to detail and accuracy
• A proactive, solutions-focused approach to work

Experience supporting governance functions, trustees, charities or educational organisations would be advantageous.

At Orpheus, you'll be joining a passionate organisation that makes a genuine difference to the lives of young disabled adults. You'll work alongside dedicated colleagues in a supportive environment where your organisational skills and professionalism will directly contribute to the success of our students and the wider organisation.

Safeguarding & Inclusion

The Orpheus Centre is committed to safeguarding and promoting the welfare of vulnerable young adults. All posts are subject to an enhanced Disclosure and Barring Service (DBS) check and satisfactory references.

This post is classed as having a high degree of contact with vulnerable adults and is exempt from the Rehabilitation of Offenders Act 1974. It is an offence to apply for this role if you are barred from engaging in regulated activity relevant to children.

As part of our safer recruitment process and in line with Keeping Children Safe in Education 2026, online searches may be undertaken as part of due diligence.

We are proud to be an equal opportunities employer and welcome applications from all backgrounds. We value difference and are committed to creating an inclusive, respectful and supportive workplace.

In order to be considered you must be eligible to work in the UK.

The Orpheus Centre is proud to be a Disability Confident Leader and is committed to providing an inclusive and accessible recruitment process. As part of the Disability Confident scheme, we offer an interview to disabled applicants who meet the minimum criteria for the role, as set out in the person specification. This does not mean that all disabled applicants will automatically be invited to interview, but it does ensure that disabled applicants who demonstrate that they meet the essential requirements are given the opportunity to show their skills, experience and abilities at interview.

As a Disability Confident Leader, we are:

• Challenging attitudes towards disability
• Increasing understanding of disability
• Removing barriers to disabled people and those with long-term health conditions
• Ensuring that disabled people have the opportunities to fulfil their potential and realise their aspiration

Minimum of 5 GCSEs A-C or equivalent; A qualification in business administration/secretarial skills or equivalent experience; At least three years’ experience in an Executive Assistant, senior administrative or equivalent role.