Senior EA to COO | Global Travel & Diary Expert

Sohohouseco; Greater London; On-site; GBP 70,000 - 95,000; Full time

Benefits offered by this job

Discounts at Soho House globally, as 2

Soho House Membership

Enhanced Pension Scheme

Private Health and Dental Care

Cycle to Work Scheme/Season TicketLoan

3 days paid a year to support a charit

Cookhouse & House Tonic trainings

Team Events

Job summary

Soho House is seeking an Executive Assistant to support the COO with proactive, confidential day-to-day operations. You will manage complex calendars, coordinate meetings across time zones, prepare briefing packs and take minutes, while liaising with a range of internal and external stakeholders.

The ideal candidate brings 10+ years of EA experience, exceptional organisation, and strong communication skills.

Qualifications

• 10+ years of executive assistant experience supporting C-suite or senior executives.
• Experience coordinating across international teams and time zones.
• Exceptional organisational skills with high attention to detail.
• Strong written and verbal communication, able to engage at all levels.
• Proficient in AI tools to enhance productivity while protecting data confidentiality.

Responsibilities

• Pro actively manage COO's complex diary across multiple time zones.
• Draft and edit emails, internal communications and presentations with appropriate tone.
• Coordinate internal and external meetings, prepare briefing packs and minutes.
• Organise international and domestic travel, manage budgets and itineraries.
• Liaise with stakeholders globally, representing the COO professionally.
• Handle executive expenses and confidential requests with discretion.
• Leverage AI tools to draft and summarise documents and meetings.

Skills

Executive support

Diary management

International travel

Stakeholder management

AI productivity

Microsoft Office

Discretion

Tools

Microsoft Copilot

ChatGPT

Claude

Job description

Soho House is seeking an Executive Assistant to support the COO with proactive, confidential day-to-day operations. You will manage complex calendars, coordinate meetings across time zones, prepare briefing packs and take minutes, while liaising with a range of internal and external stakeholders.

The ideal candidate brings 10+ years of EA experience, exceptional organisation, and strong communication skills.