Senior Document Controller

Tilbury Douglas; London; On-site; GBP 40,000 - 80,000; Full time

Job summary

An established industry player is seeking a detail-oriented professional to oversee document control and coordination on construction projects. In this role, you will manage the approval process for design documents, liaise between site engineering staff and designers, and ensure compliance with project requirements. Your expertise in tools like Asite will be crucial for managing project protocols and facilitating effective communication among teams. This position offers a dynamic work environment where your contributions will directly impact project success and team collaboration. Join a forward-thinking organization committed to excellence in construction and design.

Benefits

26 days annual leave

Private medical insurance

Life Assurance

Defined contribution pension scheme

Volunteering opportunities

Flexible working

Employee Assistance Programme

Professional membership fees

Critical illness insurance

Bike to work scheme

Qualifications

• Experience in construction and document control is essential.
• Strong interpersonal and communication skills are required.

Responsibilities

• Control and monitor approval procedures for drawings.
• Coordinate between subcontractors and design teams.
• Attend design coordination meetings and produce minutes.

Skills

Construction site experience

Document control

Interpersonal skills

Communication skills

Coordination between teams

Tools

Asite

MS Windows

MS Excel

MS Word

MS Access

Job description

Job purpose

Control, co-ordinate and supervise the issue and recording of all drawing and documents produced by designers, subcontractors and other third parties for our design and construct projects.

What you'll be doing

• Control and monitor the approval procedure of drawings by the client and other third parties;
• Review all incoming documents and drawings for compliance with project contract requirements and collate comments on/from site staff for issue to the designers;
• Co-ordinate interfaces between subcontractors, suppliers and other third parties;
• Provide day-to-day liaison with the project designers and monitor their progress against the programme, coordinating their progress with site activities;
• Provide a link between site engineering staff and designers;
• Review all design queries prior to issue to designers to ensure that the queries are answered efficiently;
• Monitor the progress of design queries;
• Attend and produce minutes for design coordination meetings with the client, subcontractors, suppliers and other third parties;
• With training, undertake planning and checking role for temporary works in accordance with company procedures;
• Be aware of business continuity processes via reporting manager;
• Reports to IM;
• Oversee the DCs in the region;
• Create new projects on Asite ensuring contractual requirements are met with support from IM;
• Exceptional understanding of Asite (superuser) and all relevant modules;
• Create Field and oversee the DC & team on managing the tool;
• Hold weekly DC team meetings;
• Manage a project that allows time for all other duties;
• Support the IM in creating IMS for projects in Construction from when tender lands;
• Create and oversee project protocols based on the contract documents and internal ISO19650 standards (to be reviewed by IM);
• Train internal teams project specific;
• Ensure all internal staff have had the correct Asite training;
• Excellent understanding of O&Ms and ensuring compliance.

What we'll need from you

• Construction site-based experience with a large construction-based contractor;
• Previous experience in a role controlling documents is essential;
• Computer literate (basic knowledge of MS Windows, Excel, Word and internet systems);
• Computer literate (basic knowledge of MS Access and Extranet systems);
• Good level of inter-personal skills;
• Ability to co-ordinate/interface between design and construction teams;
• Good communication skills, both verbal and written.

What you can expect in return

• Competitive salary;
• 26 days annual leave (with the opportunity to buy or sell up to 3 days holiday);
• Private medical insurance for yourself (with the option to buy family cover);
• Life Assurance;
• Defined contribution pension scheme matched up to 8%;
• 2 days volunteering opportunities;
• Flexible and Agile working (dependent on your role);
• Employee Assistance Programme;
• Professional membership fees;
• Flexible Benefits scheme which includes the opportunity to purchase benefits such as:
• Critical illness insurance (with option to purchase for your partner);
• Dental Insurance;
• Travel insurance;
• Bike to work scheme;
• Retail vouchers/payroll giving/activity pass for top leisure attractions.