Senior Document Controller

UCC Holding; London; On-site; Confidential; Full time

Job summary

Join a forward-thinking construction company as a Senior Document Controller in Central London! This dynamic role involves maintaining and organizing critical documents for prestigious projects, ensuring confidentiality and compliance with quality management systems. You will coordinate document flow, track revisions, and support the project team, contributing to a rich history of delivering exceptional projects globally. If you are detail-oriented and experienced in document control, this is your chance to make a significant impact in the exciting world of building construction. Apply now to be part of a team that values innovation and excellence!

Benefits

Opportunities for growth

Competitive salaries

Dynamic work environment

Qualifications

• Minimum of 6 years' experience in a similar role.
• Proficiency in database management and records management principles.

Responsibilities

• Coordinate all activities related to the Document Control procedure.
• Input document data into standard registers, ensuring accuracy.
• Generate weekly/monthly reports on document status.

Skills

Document Control

Database Management

Records Management

Microsoft Office

ISO Documentation Standards

ERP Knowledge (SAP)

Education

Diploma in a related field

Tools

Spreadsheets

Databases

Word Processing Software

Job description

About UCC Holdings: UCC Holdings is an internationally renowned construction company headquartered in Qatar. As a Grade A licensed builder, we have built a significant construction footprint both locally and globally. With a diverse portfolio of projects spanning multiple continents, we pride ourselves on having delivered exceptional results to our clients for over 40 years.

Job Description: UCC Holdings is seeking a detail-oriented and experienced Senior Document Controller to join our expanding team in Central London. As a Senior Document Controller, you will be responsible for maintaining and organizing critical documents for our prestigious projects while ensuring confidentiality and compliance with quality management systems. You will play a vital role in coordinating document flow, tracking revisions, and providing support to the project team.

Tasks

• Coordinate all activities related to the Document Control procedure, ensuring systematic filing processes and maintaining document confidentiality.
• Input document data into standard registers, ensuring accuracy and timeliness.
• Classify, analyze, and screen all documents received to ensure compliance with quality management systems.
• Register and distribute documents to ensure effective tracking of document movement within and outside the organization.
• Coordinate with relevant channels to expedite document flow and distribution to the appropriate personnel or departments.
• Organize and maintain hardcopies and electronic libraries with the latest revisions/versions for easy access.
• Ensure confidentiality of operational communication/documents and restrict access to authorized personnel.
• Provide assistance and support in completing documentation requests and queries.
• Generate weekly/monthly reports on document status for organizational assessment.

Additional Responsibilities:

• Propose process improvements to enhance document control efficiency.
• Demonstrate knowledge of ISO documentation standards and utilize spreadsheets, databases, and word processing software effectively.
• Ensure compliance with records management principles and procedures, including record-keeping and filing practices.
• Provide ERP knowledge, preferably SAP functional skills.

Requirements

• Diploma in any related field. (preferred)
• Minimum of 6 years' experience in a similar role
• Proficiency in database management and records management principles.
• Good working knowledge of English, both written and verbal.
• Computer literacy and experience using Microsoft Office software.

Benefits

Why Join UCC Holdings: At UCC Holdings, we offer a dynamic work environment where innovation and excellence are valued. Joining our team means being part of a company with a rich history of delivering exceptional projects globally. We provide opportunities for growth, competitive salaries, and the chance to contribute to exciting projects in the UK and across the globe.

Join our team at UCC Holding as a Senior Document Controller and play a key role in the exciting world of building construction. Apply now!