Senior Document Controller

Egis Group; London; Hybrid; GBP 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a Senior Document Controller to enhance the efficiency of project documentation. In this pivotal role, you will ensure that all project documents are meticulously organized, compliant, and accessible, contributing to the success of major projects in the transport and energy sectors. Your expertise in document management systems will be crucial as you guide and train team members, implement workflows, and maintain high standards of quality. Join a dynamic team that values diversity and fosters an inclusive environment where your contributions will be recognized and respected.

Qualifications

• 5+ years in document control roles in construction or infrastructure.
• Strong knowledge of EDMS systems and Microsoft Office Suite.

Responsibilities

• Manage project documentation and ensure compliance and organization.
• Coordinate with departments and oversee document control processes.

Skills

Document Control

EDMS Systems (ALIM, Asite, SharePoint, ProjectWise)

Microsoft Office Suite

Communication Skills

Detail-oriented

Education

Qualifications in Information Management

Administration or equivalent experience

Tools

Asite

ProjectWise

ALIM

SharePoint

Job description

This job is brought to you by Jobs/Redefined, the UK's leading over-50s age inclusive jobs board.

Company Description

Egis is a leading global consulting, construction engineering and operating firm. We work hand-in-hand with our clients across every aspect of transport, energy and the built environment to build a more balanced, sustainable and resilient world. We hold 50+ years of experience and have a worldwide workforce of over 20,000 people.

In the UK, we are delivering some of the most iconic projects which help connect people, protect our environment and meet emission reduction targets. We work in the transport and energy sectors, providing consultancy, engineering and operations services for clients such as major airports, governments, regulators, cities and rail and road operators.

You will be based in our office in Acton, London 3 days a week.

Job Description

As a Senior Document Controller, you will play a key role in supporting the smooth flow and organisation of project documentation. Working closely with the Document Controller Manager and design team, you will take a lead in ensuring that all project documentation is compliant, organised, and effectively managed. You will provide guidance and training to the wider team on document control best practices, oversee the implementation of workflows, and manage coordination between stakeholders. This role is critical to maintaining the accuracy, accessibility, and security of project documents, contributing significantly to the project's success.

Key Responsibilities:

• Review, number, and submit project documents with unique references and revisions before submission to the client
• Upload and download project documents to both client EDMS and Asite systems.
• Maintain an updated Document Control register
• Track all incoming and outgoing project documents, ensuring all team members and subcontractors receive the latest versions
• Conduct quality checks on documents before filing and distribution to ensure compliance
• Organise the project filing system and manage digital archiving processes
• Coordinate with various departments, including HS2 and external consultants, to support documentation needs
• Follow document procedures across digital platforms such as Asite, ProjectWise and ALIM
• Act as the subject matter expert in document management, offering training and promoting best practices
• Administer company and client EDMS systems, managing user permissions, creating new users, and deactivating users as needed
• Support upcoming stages by creating and maintaining workflows
• Perform audits and compliance checks on document control systems and processes

Qualifications

Essential:

• A minimum of 5 years' experience in document control roles within construction, rail, or infrastructure sectors
• Strong knowledge of EDMS systems (e.g., ALIM, Asite, SharePoint, ProjectWise) and proficiency in Microsoft Office Suite
• Adaptability in a dynamic environment with a proactive, 'can-do' attitude.
• Excellent communication and interpersonal skills, with the ability to train and guide team members effectively
• Detail-oriented with a focus on maintaining high standards of quality and compliance
• Demonstrable ability to work under pressure, manage competing priorities, and meet deadlines
• Qualifications in Information Management, Administration, or equivalent experience.
• A proactive, solutions-driven mindset and adaptability to dynamic project environments

Additional Information

Diversity & Inclusion:

We are an Equal Opportunities employer and we strive to build a workforce that truly reflects the communities we represent. We welcome candidates from all backgrounds, regardless of age, disability, gender, gender identity, gender expression, race, religion or belief, sexual orientation, socioeconomic background, and any other protected characteristic. If you decide to apply for an opportunity with us, your application will be assessed based purely on your experience, the essential and desirable criteria, and your suitability for the role. We value each and every one's contribution as this builds our culture and means that if you work with us, you will be included, listened to, and respected.