Senior Document Controller

Kenna Recruitment Ltd; Slough; On-site; GBP 40,000 - 45,000; Full time

Job summary

An established industry player is seeking a Senior Document Controller to join their dynamic team in Slough. This role is pivotal in managing and maintaining project documentation and ensuring the integrity of information throughout the project lifecycle. You will be the first point of contact for all project-related information, providing support and training to team members while maintaining strict adherence to project protocols. With a focus on quality assurance, you will ensure that all documentation is processed accurately and efficiently. If you are looking to make a significant impact in a leading construction firm, this opportunity is perfect for you.

Benefits

Life Assurance

25 Days Annual Leave

Annual Bonus

Progression Plan

Qualifications

• Experience in managing project documentation and information.
• Good practical experience with ISO19650 and PAS 8672.

Responsibilities

• Manage and maintain all project-related information and documentation.
• Act as the central point of contact for project documentation.

Skills

Document Management

ISO19650

ASITE Administration

Quality Assurance

Data Entry

Education

Experience in Construction

Tier 1 Main Contracting Background

Tools

Asite

Job description

Kenna Recruitment has an exciting new opportunity for an experienced Senior Document Controller ideally from a Tier 1 Main Contracting background. This is joining one of the UK's Leading Main Contractors on their exciting new project in Slough.

Overview:

A key member of the site-based project team, you will be responsible for the management and maintenance of all project related information and documentation, the structure and maintenance of the project common data environment (CDE), the project WIP environment and Asite.

You will act as the central point of contact in all matters in relation to the project including providing training, support, and ongoing communication with all members of the project team. The role will focus on ensuring information management consistency across a live project, rigorously maintaining control and traceability of the documentation from project initiation, through to completion and handover.

Responsibilities:

• Responsible for being the first point of contact in regard to project related information and managing the Asite project workspace.
• Process documentation in a timely, accurate, and efficient manner for the team in-house as well as consultant, contractor and third-party teams externally.
• Control and ensure the teams in-house and externally adhere to the project protocol and perform QA checks of all information being released and received to ensure the required information is visible.
• Control and implement the numbering, sorting, filing, storing, and retrieval of both electronic and hard copy documents produced by the department teams in-house as well as external design teams.
• Review and maintain the accuracy of records by ensuring the project trackers/registers are up to date when new information, comments or statuses have been assigned in order for the team in-house to review when/if required.
• Liaise with and distribute project related documentation to the team in-house, external consultants, contractor or third-party companies and ensure the correct actions are assigned to the correct persons within a company’s team.
• Maintain confidentiality around sensitive documentation.
• Produce reports for the department teams weekly or on a monthly basis and chase the in-house team and external teams on documentation outstanding their review and actions outstanding.
• Manage the Asite project workspace and action requests such as adding new users to the workspace when/if required.
• Help solve Asite problems that arise from any contractor and design team members.
• Update the project directory when required.
• Scan, copy, and distribute documents to project team members and stakeholders.
• Liaise with project team members to ensure documents meet requirements.
• Data entry, research and analysis, reporting etc.

Experience/Knowledge:

• Residential experience ideally from a Tier 1 background.
• Construction site-based experience.
• Good practical experience and application of ISO19650 and PAS 8672.
• Good level of ASITE admin/user experience.

What we can offer you:

• Salary between £40,000 - £45,000 plus annual bonus.
• Life assurance.
• 25 days annual leave plus bank holidays.
• Progression plan.

Seniority level: Mid-Senior level

Employment type: Full-time

Job function: Administrative and Information Technology

Industries: Construction