Senior Commercial Fleet Administrator

STRABAG; Wilton; On-site; GBP 25,000 - 35,000; Full time

Job summary

STRABAG UK is seeking a proactive administrative assistant to support commercial and project teams across the Wilton site. You will handle invoices, reporting, filing, and general office duties, ensuring accuracy and timely delivery.

The role emphasizes teamwork, strong customer service, and attention to detail, with opportunities to develop commercial awareness and coaching junior staff, while maintaining high standards of communication and records management.

Qualifications

• Teamwork and collaboration with project teams.
• Ability to develop a culture of commercial awareness within the team.
• Ability to provide support, guidance and coaching on commercial matters.
• Strong customer service orientation and stakeholder focus.
• Excellent organisational skills with accuracy in record keeping and administration.
• Effective written and verbal communication skills.

Responsibilities

• Assist in preparation of internal commercial reporting and other required reports.
• Assist with Valuations / Applications for Payment and supporting documentation.
• Input and post invoices; verify against POs and quantities.
• Provide cost reports and maintain cost tracking records.
• Assist with cost control, coding structures and cost allocations.
• Follow approval processes and respond to inquiries professionally.

Skills

Team work

Commercial awareness

Support and coaching

Customer service

Organisational skills

Communication

Job description

About STRABAG UK

At STRABAG, around 86,000 people worldwide work together on progress. Our projects are characterised by uniqueness and individual strengths, just as each of our employees is. Whether in building construction, civil engineering, infrastructure, or specialist services, we deliver innovative and sustainable solutions that create lasting value for our clients and communities.

Requirements

• Provide assistance commercial issues within the project(s)
• Assist in the preparation of internal commercial reporting and any other reports as required
• Assist in the preparation of Valuations / Applications for Payment, including all supporting documentation in accordance with the contract
• Identify commercial risks, opportunities, value engineering initiatives and change
• Assist in cost control and cost mitigation activities
• Apply cost allocation and coding structures in line with internal and external requirements
• Provide cost reports as require
• Input and post invoices
• Verify and process invoices against purchase order prices and delivered quantities
• Match purchase orders and delivery notes with invoices
• Ensure correct cost allocations against relevant codes.
• Resolve invoice queries with suppliers.
• Follow approval processes within required timeframes.
• Perform financial administration duties, including invoice processing and cost tracking.
• Resolve internal and external customer enquiries and escalated where necessary.
• Provide a high standard of customer service in all communications with internal and external stakeholders.
• Maintain accurate electronic records.
• Maintain established electronic filing systems.
• Produce correspondence, documents and presentations using a variety of media.
• Provide routine and ad hoc management information to support decision-making.
• Process incoming and outgoing post.
• Sign for deliveries and distribute them or notify the relevant person or department.
• Ensure visitors are logged through Reception / Security and that accurate visitor records are maintained.
• Greet visitors in a professional and welcoming manner.
• Ensure the relevant person is informed of visitor arrivals in a timely manner.
• Undertake any other duties as required by the line manager.

Qualifications

• Team working
• Ability to encourage and develop a culture of commercial awareness within the team
• Ability to provide support, guidance and coaching to junior staff on commercial matters
• Strong customer service orientation and stakeholder focus
• Strong organisational skills with a high degree of accuracy and attention to detail in record keeping and administration
• Effective written and verbal communication skills