Senior Fleet Administrator

STRABAG UK; Greater London; On-site; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Private health cover

9% pension

25 days holiday

Professional membership

Job summary

STRABAG UK seeks a commercially aware administrator to support project financials across landmark UK infrastructure initiatives. The role involves invoicing, cost tracking, reporting and cost control, working closely with suppliers and internal teams.

You will maintain accuracy in cost allocations, respond to enquiries, and support decision‑making with timely management information. The position offers exposure to high-profile projects, a collaborative environment, and opportunities for

Qualifications

• Ability to encourage and develop a culture of commercial awareness within the team.
• Ability to provide support, guidance and coaching to junior staff on commercial matters.
• Strong customer service orientation and stakeholder focus.
• Strong organisational skills with a high degree of accuracy and attention to detail in record keeping and administration.
• Effective written and verbal communication skills.

Responsibilities

• Provide cost reports as required.
• Input and post invoices.
• Verify and process invoices against purchase order prices and delivered quantities.
• Match purchase orders and delivery notes with invoices.
• Resolve invoice queries with suppliers.
• Follow approval processes within required timeframes.
• Perform financial administration duties, including invoice processing and cost tracking.
• Provide routine and ad hoc management information to support decision‑making.
• Process incoming and outgoing post.
• Sign for deliveries and distribute them or notify the relevant person or department.
• Ensure visitors are logged through Reception / Security and that accurate visitor records are maintained.
• Greet visitors in a professional and welcoming manner.
• Undertake any other duties as required by the line manager.

Skills

Commercial awareness

Coaching juniors

Customer service

Organisational skills

Communication

Job description

At STRABAG, around 86,000 people worldwide work together on progress. Our projects are characterised by uniqueness and individual strengths, just as each of our employees is. Whether in building construction, civil engineering, infrastructure, or specialist services, we deliver innovative and sustainable solutions that create lasting value for our clients and communities.

Requirements:

• Provide assistance commercial issues within the project(s).
• Assist in the preparation of internal commercial reporting and any other reports as required.
• Assist in the preparation of Valuations / Applications for Payment, including all supporting documentation in accordance with the contract.
• Identify commercial risks, opportunities, value engineering initiatives and change.
• Assist in cost control and cost mitigation activities.
• Apply cost allocation and coding structures in line with internal and external requirements.
• Provide cost reports as required.
• Input and post invoices
• Verify and process invoices against purchase order prices and delivered quantities.
• Match purchase orders and delivery notes with invoices.
• Ensure correct cost allocations against relevant codes.
• Resolve invoice queries with suppliers.
• Follow approval processes within required timeframes.
• Perform financial administration duties, including invoice processing and cost tracking.
• Resolve internal and external customer enquiries and escalates where necessary.
• Provide a high standard of customer service in all communications with internal and external stakeholders.
• Produce correspondence, documents and presentations using a variety of media.
• Provide routine and ad hoc management information to support decision‑making.
• Process incoming and outgoing post.
• Sign for deliveries and distribute them or notify the relevant person or department.
• Ensure visitors are logged through Reception / Security and that accurate visitor records are maintained.
• Greet visitors in a professional and welcoming manner.
• Ensure the relevant person is informed of visitor arrivals in a timely manner.
• Undertake any other duties as required by the line manager.

Skills and Qualifications:

• Ability to encourage and develop a culture of commercial awareness within the team.
• Ability to provide support, guidance and coaching to junior staff on commercial matters.
• Strong customer service orientation and stakeholder focus.
• Strong organisational skills with a high degree of accuracy and attention to detail in record keeping and administration.
• Effective written and verbal communication skills.

What you stand to gain:

• Opportunity to work and have a lasting impact on landmark UK infrastructure projects.
• Collaborative and innovative working environment.
• Professional development and career progression.
• Competitive salary and benefits package including private health cover, 9% pension, professional membership and 25 days holiday
• We stand for respect, partnership, and sustainability, creating a work environment that promotes safety, health, and development. Our committed and healthy employees are our most valuable asset – the foundation for sustainable growth and innovation. With our "People. Planet. Progress." strategy and the motto WORK ON PROGRESS, we drive change forward – with the goal of climate neutrality by 2040.