Senior CHIS Mobilisation Admin & Data Coordinator

Provide CIC; Colchester; On-site; GBP 21,000 - 32,000; Full time

Job summary

Provide CIC is seeking a highly organised Senior Administrator to support the CHIS North Mobilisation Team in Colchester. The role involves coordinating calendars, taking minutes, managing general admin tasks, and assisting with training materials and onboarding.

You will input data into clinical systems (e.g., SystmOne), generate standard reports, and support invoicing processes for specialist products. A proactive team player with strong organisational skills is essential.

Qualifications

• Experience in administrative roles, supporting busy teams.
• Ability to handle confidential data and maintain discretion.
• Proficiency in MS Office and administrative systems.

Responsibilities

• Coordinating diaries, arranging meetings, sending invites, and preparing agendas.
• Taking accurate minutes and maintaining action logs.
• Managing generic administrative duties such as post, scanning, photocopying, stock ordering, and telephone enquiries.
• Assisting with the development of training guides, SOPs, and user guides.
• Supporting induction processes and helping onboard new starters.
• Inputting data into clinical and administrative systems (e.g., SystmOne) and ensuring accuracy and completeness.
• Producing standard reports from databases.
• Monitoring and updating contact lists and stock levels.
• Supporting invoice processes for specialist products.
• Responding to queries, progress chasing, and resolving issues within defined procedures.
• Building effective relationships with external partners and representing Provide CIC professionally.
• Contributing ideas for service development and improvement.

Skills

Diary management

Minuting

Communication

Data entry

Customer service

Tools

SystmOne

Job description

Provide CIC is seeking a highly organised Senior Administrator to support the CHIS North Mobilisation Team in Colchester. The role involves coordinating calendars, taking minutes, managing general admin tasks, and assisting with training materials and onboarding.

You will input data into clinical systems (e.g., SystmOne), generate standard reports, and support invoicing processes for specialist products. A proactive team player with strong organisational skills is essential.