Child Health Information Service Administrator

The Methodist Church in Britain; Ryde; On-site; GBP 18,000 - 24,000; Part time

Job summary

Hampshire and Isle of Wight CHIS is seeking an administrator for 30 hours per week to perform data input, birth notifications, and daily clerical tasks. Training is provided and no prior NHS experience is required.

You will support service users and stakeholders with accurate record keeping and efficient office operations. Key duties include processing data into CHIS, notifying births, and assisting with reporting and improvement initiatives within the CHIS service.

Qualifications

• Five GCSEs or equivalent including English.
• Competent in data entry and analysis.
• Experience in office environment and working with stakeholders.

Responsibilities

• Process data into CHIS accurately and on time, preserving record integrity.
• Record birth notifications on CHIS and forward to the correct CHIS.
• Support delivery, improvement and reporting of Hampshire and Isle of Wight CHIS.
• Carry out day-to-day administration including data input.
• Deliver good customer service to service users and stakeholders.
• Support smooth CHIS office operations and follow efficient processes.

Skills

Attention to detail

Excellent communication

Organisational skills

Teamwork

Initiative

Education

Five GCSEs including English

NVQ Level 3 / apprenticeship in business admin

Tools

Excel

Job description

This administrator post sits in the Child Health Information Service (CHIS) at Hampshire and Isle of Wight Healthcare NHS Foundation Trust, which covers child health records across Hampshire. The core work is day-to-day clerical administration and data input, with birth notifications recorded and passed on to the right CHIS. The role is 30 hours a week in a busy service, with customer service duties for service users and stakeholders. Previous NHS experience is not needed, as full training is given.

What the job involves

• Process data into CHIS accurately and on time, preserving the integrity of each child's record
• Record all birth notifications on CHIS within operational standards and send new births to the appropriate CHIS
• Support the delivery, improvement and reporting of the Hampshire and Isle of Wight CHIS
• Carry out day-to-day administration, including data input
• Deliver good customer service to service users and stakeholders
• Support the smooth running of the CHIS office and follow efficient administrative processes

What’s required

Qualifications

• Five GCSEs at grade C or equivalent, including English, or relevant experience

Experience

• Competent in data entry and analysis
• Experience of working in an office environment
• Experience of working in partnership with stakeholders and colleagues

Skills & knowledge

• Attention to detail
• Excellent communication and organisational skills
• Able to use own initiative and be proactive in sharing ideas
• Able to work as part of a team

Nice to have

• Certificated IT skills, including Excel
• NVQ level 3 or apprenticeship in business administration, or equivalent
• Experience of working with database systems, especially Excel
• Customer service experience
• Previous NHS experience

What’s offered

• Full training provided
• Flexible working requests discussed at interview