Senior Administrator CHIS

Provide CIC; Colchester; Vor Ort; GBP 21.000 - 32.000; Vollzeit

Zusammenfassung

Provide CIC is seeking a highly organised Senior Administrator to support the CHIS North Mobilisation Team in Colchester. The role involves coordinating calendars, taking minutes, managing general admin tasks, and assisting with training materials and onboarding.

You will input data into clinical systems (e.g., SystmOne), generate standard reports, and support invoicing processes for specialist products. A proactive team player with strong organisational skills is essential.

Qualifikationen

• Experience in administrative roles, supporting busy teams.
• Ability to handle confidential data and maintain discretion.
• Proficiency in MS Office and administrative systems.

Aufgaben

• Coordinating diaries, arranging meetings, sending invites, and preparing agendas.
• Taking accurate minutes and maintaining action logs.
• Managing generic administrative duties such as post, scanning, photocopying, stock ordering, and telephone enquiries.
• Assisting with the development of training guides, SOPs, and user guides.
• Supporting induction processes and helping onboard new starters.
• Inputting data into clinical and administrative systems (e.g., SystmOne) and ensuring accuracy and completeness.
• Producing standard reports from databases.
• Monitoring and updating contact lists and stock levels.
• Supporting invoice processes for specialist products.
• Responding to queries, progress chasing, and resolving issues within defined procedures.
• Building effective relationships with external partners and representing Provide CIC professionally.
• Contributing ideas for service development and improvement.

Kenntnisse

Diary management

Minuting

Communication

Data entry

Customer service

Tools

SystmOne

Jobbeschreibung

We are looking for a highly organised, proactive Senior Administrator to join our CHIS North Mobilisation Team. This is an exciting opportunity to play a key role in the mobilisation of child health information services across the region, supporting the safe transfer of sensitive data, coordinating operational activity, and ensuring our mobilisation programme runs smoothly., Operational & Administrative Support

• Coordinating diaries, arranging meetings, sending invites, and preparing agendas.
• Taking accurate minutes and maintaining action logs.
• Managing generic administrative duties such as post, scanning, photocopying, stock ordering, and telephone enquiries.
• Assisting with the development of training guides, SOPs, and user guides.
• Supporting induction processes and helping onboard new starters.

Systems & Data Quality

• Inputting data into clinical and administrative systems (e.g., SystmOne) and ensuring accuracy and completeness.
• Producing standard reports from databases.
• Monitoring and updating contact lists and stock levels.
• Supporting invoice processes for specialist products.

Customer Service & Teamwork

• Responding to queries, progress chasing, and resolving issues within defined procedures.
• Building effective relationships with external partners and representing Provide CIC professionally.
• Contributing ideas for service development and improvement.

If you thrive in a fast-paced environment, enjoy variety, and take pride in delivering high-quality administrative support, we want to hear from you.

Provide is a Community Interest Company (social enterprise). We deliver a broad range of health and social care services in the community, and are committed to making sure that they are safe, responsive and of high quality. Provide is owned by its employees and has primarily social objectives. Any profits we make are reinvested into the local community or back into delivering services.

We work from a variety of community settings, such as community hospitals, community clinics, schools, nursing homes and primary care settings, as well as within people's homes to provide more than 40 services to children, families and adults across Essex, Dorset, East Anglia and the North of England. A highly respected, award winning health and social care provider. We expect our colleagues to demonstrate and uphold our values at all times: Vision:Transforming Lives Values:Care, Innovation and Compassion Mission:An ambitious, employee owned social enterprise, growing in size and influence. We transform lives by treating, caring and educating people. Provide is an equal opportunity employer committed to building a team that represents a variety of backgrounds, perspectives and skills, proud to have LGBT+, Ethnic Minority and Men's Networks.