Senior Administrator & Engineer Scheduler

GET Staff; Bagshot; On-site; GBP 30,000 - 32,000; Full time

Benefits offered by this job

Career progression to Lead Contract &/

Office based role

Job summary

GET Staff in Bagshot is seeking a Senior Administrator to join their busy team as an Engineer Scheduler. This is a full-time, office-based role combining administrative duties with scheduling for engineers and surveyors.

You will coordinate parts, manage daily calendars, handle reactive call-outs, oversee service contracts, and maintain accurate records. The role offers a clear progression path to Lead Contract Support / Contract Manager and is designed for a proactive professional.

Qualifications

• 3–5 years of experience in an engineering administration environment or related field.
• Experience in engineer scheduling (gas/electrical/fire or similar) is highly desirable.
• Strong proficiency with data entry, record-keeping and MS Office.

Responsibilities

• Logistics & Parts Coordination: source, order and track parts for engineering jobs.
• Engineer Scheduling & Dispatch: coordinate daily calendars for engineers and surveyors.
• Reactive Call-Outs: manage emergency call-outs and subsequent remedial works.
• Contract Management: process, update and schedule yearly service contracts.
• Data & Compliance: maintain internal records and document management systems with accuracy.
• Communication Hub: act as first point of contact via phone and email.
• General Clerical Support: prepare reports and vital documents for management.

Skills

Parts coordination

Data entry

Microsoft Office Suite

Engineer scheduling

Communication

Organizational skills

Tools

MS Office

Job description

Senior Administrator & Engineer Scheduler - Bagshot - £30,000 - £32,000

• Salary: £30,000 - £32,000 (dependent on experience)
• Job Type: Full-time, Permanent
• Location: Fully office-based
• Career Path: Direct progression route to Lead Contract Support / Contract Manager

Senior Administrator & Engineer Scheduler Role

A dynamic and growing organization is seeking a driven Senior Administrator to join their fast paced team. This is a well-rounded and critical hire for the business, while it requires someone to master the scheduling, reactive call-outs and remedial works for their team of engineers and surveyors, it is equally a comprehensive administrative position that involves managing the end-to-end operational workflow, including the ordering of parts and general office support.

Please note that this is a fully office based position with no hybrid working available.

Senior Administrator & Engineer Scheduler Key Responsibilities

• Logistics & Parts Coordination: Source, order, and track parts and materials required for engineering jobs to ensure minimal project downtime.
• Engineer Scheduling & Dispatch: Coordinate daily calendars for a team of engineers and surveyors, ensuring maximum route efficiency.
• Reactive Call-Outs: Swiftly handle emergency reactive call-outs and organize subsequent remedial works.
• Contract Management: Process, update and schedule critical yearly service contracts.
• Data & Compliance: Maintain, update and manage internal records, databases and general document management systems with high accuracy.
• Communication Hub: Handle incoming and outgoing correspondence, acting as a professional first point of contact via phone and email.
• General Clerical Support: Prepare reports, presentations and vital documentation for management while supporting wider staff members.

The Ideal Candidate

• Experience: Holds 3 to 5 years of experience within an engineering administration environment. Previous background in engineer scheduling (e.g., gas, electrical, fire, or similar trade sectors) is highly desirable.
• Technical Skills: Highly proficient in data entry, record-keeping and the Microsoft Office Suite.
• Communication: Possesses exceptional phone etiquette and professional communication skills to deal with clients and engineers alike.
• Attributes: Demonstrates tenacity, drive and strong organizational skills to balance parts ordering, scheduling and general admin duties seamlessly.

Senior Administrator & Engineer Scheduler Training & Progression

The client is deeply invested in the successful candidate's long-term career. Comprehensive training includes an immersive field day out with an engineer after the first month to truly understand the operational side of the business and the parts used on-site.

Additionally, the role offers the opportunity to occasionally attend client visits and meetings alongside the Contract Manager. This position is purpose-built for a strong individual with the ambition to climb the ranks into management.

Senior Administrator & Engineer Scheduler Package & Benefits

• Salary: £30,000 - £32,000 (dependent on experience)
• Job Type: Full-time, Permanent
• Location: Fully office-based
• Career Path: Direct progression route to Lead Contract Support / Contract Manager