Senior Administrator

Skegness Junior Academy; Skegness; On-site; GBP 21,000 - 28,000; Full time

Job summary

Skegness Junior Academy is seeking a Senior Administrator to lead senior clerical tasks and support the academy's operations. You will manage recruitment and onboarding activities in collaboration with the Trust's People Directorate and ensure high-quality customer service from the Academy Office.

Key duties include refining office processes, overseeing health & safety liaison, site management and payroll/absence administration, plus supporting staff with purchasing, minute taking and diary

Qualifications

• Experience providing senior clerical and administrative support.
• Experience with databases and Microsoft applications.
• Experience in an educational environment is advantageous.
• Right to Work in the UK documentation will be required.

Responsibilities

• Provide senior clerical and administrative support to the academy and oversee recruitment and onboarding activities with the Trust’s People Directorate.
• Ensure the Academy Office delivers professional and timely customer service and review/update office processes and IT trackers.
• Be the point of contact for Health & Safety, Site Management and People Directorate (including hours claims, safer recruitment, SCR administration, absences and inductions).
• Raise purchase orders, order equipment and supplies; support the Principal with diary management, minutes, supply bookings and staff absence."],
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Skills

Empathy

Customer service

Time management

Communication

Teamwork

Organisation

Tools

Microsoft Excel

Microsoft Teams

Arbor MIS

Job description

We are looking for a Senior Administrator to join our team here at SJA!

This is a great opportunity for someone who wants to make a real difference to their community. As Senior Administrator, you will provide senior clerical and administrative support to the academy. You will be managing and overseeing the academy's recruitment and onboarding activities in cooperation with the Trust's People Directorate.

Other duties include:

You will ensure the busy Academy Office provides a professional and timely customer service whilst revieing and updating office administration processes including IT trackers and proformas.

You will be the academy point of contact for Health & Safety, Site Management, and the People Directorate, (including additional hours claims, safer recruitment, SCR administrator, absences and staff inductions.

You will support other Skegness Junior colleagues by raising purchase orders and ordering equipment and supplies, supporting the Principal with a range of administrative duties including supply bookings, maintaining diaries (including staff absence), and taking minutes.

During busy times/staff absence, undertake attendance administration and provide customer service (face to face, e-communications and phone), to parents/visitors.

You should:

Possess and excellent telephone and empathetic manner, be adept at building relationships with all stakeholders, be adaptable and flexible and remain calm under pressure whilst working in a busy office.

Prioritising tasks using proven time-management skills and have proven supervisory, organisational and administration skills, while being able to demonstrate your ability to work effectively within a team as well as on your own initiative.

Have proven experience and skills using databases and Microsoft applications such as 'Excel' and Teams and have proven experience of working confidentially at all times whilst adhering to data protection legislation.

Whilst not an essential requirement, having experience and knowledge of working within an educational environment and with a MIS system such as Arbor would be advantageous.

About us:

You can be assured that you will be joining a successful Multi Academy Trust that has a great track record in helping children to succeed no matter what their background. The Trust is dedicated to valuing and developing the workforce whether that be through ensuring a fair workload or offering access to bespoke CPD from the Learning Alliance to enhance professional growth.

In return we have multiple benefits for our talented and highly valued people:

Alongside nationally agreed terms and conditions, we offer a generous benefits package. Here's a selection of what's on offer to our people in recognition of the huge difference they make to our children, their families and the communities we serve.

• Access to Benefit Hub - the world’s largest discount marketplace
• A free Wellbeing Gateway platform and mobile app
• A free, 24/7 Employee Assistance Programme - confidential & compassionate support when you need it
• Lease a brand‑new or pre‑loved hybrid vehicle through our Salary Sacrifice Car Scheme
• Train & qualify as a Mental Health First Aider. We aim to have a qualified Mental Health First Aider in each academy
• Supporting your professional development through CPD, Apprenticeships, Upskilling and Professional Review
• Generous public sector pension schemes for everyone
• Eye tests & Spectacles Discount
• Family friendly policies and time off for dependants
• Dedicated ECT support programme
• Access to savings in childcare costs
• Generous annual leave allocation
• Automatic pay progression
• Free parking on all sites
• Principles on workload & directed time for teaching staff
• Professional Supervision for Academy Leaders

The Trust welcomes applications from all, irrespective of gender, marital status, disability, race, age or sexual orientation.

All applicants must be able to provide evidence of their Right to Work in the UK prior to commencement of employment. As part of our need to comply with UK immigration rules, you will be required to provide Home Office stipulated documentation prior to interview.