Senior Administrator to the Senior Leadership Team

Prospere Learning Trust; Manchester; On-site; GBP 32,000 - 36,000; Full time

Benefits offered by this job

High quality CPD for all roles

Bupa Level 1 Health Plan

Generous Pension Contribution

Holiday entitlement

Cyclescheme

Employee Assistance Programmes

Credit Union

Flexible working options

Mental Health First Aid

Blue Light Card

bYond cashback card

Job summary

Prospere Learning Trust is seeking a Senior Admin to join the CHS South administration team in Manchester. The post supports the Headteacher and Senior Leadership Team with high-level administrative tasks and diary management.

The role requires excellent organisation, strong communication skills and discretion handling confidential information. You will lead administrative processes, coordinate onboarding, filing, and staff records, while contributing to a supportive school environment.

Qualifications

• Experience supporting a senior leadership team in a busy environment.
• Ability to manage confidential information with discretion.
• Strong ICT skills and familiarity with School MIS systems.
• Excellent organisational and prioritisation capabilities.

Responsibilities

• Support Headteacher and Senior Leadership Team with diary management.
• Organise travel, appointments, meetings and papers for meetings.
• Provide minute-taking and distribution of documents for high-level meetings.
• Develop and maintain a secure electronic filing system.
• Coordinate onboarding of new staff and provide team guidance.
• Maintain staff absence records and liaise with HR for returns.

Skills

Organisational skills

Administrative skills

Written communication

Verbal communication

Confidential information handling

ICT proficiency

Team collaboration

Trust values alignment

Tools

Office 365

School MIS

Job description

We currently have an exciting opportunity for a Senior Admin to the Senior Leadership Team to join our fantastic team at CHS South.

This is a Grade 6, permanent post working 35 hours per week, term time only plus 5 INSET days. The starting pro-rata salary is £29,448 and the full time equivalent is £34,237. This role is to start as soon as pre-employment checks are complete.

About the role

The successful candidate will be positioned in the Administration team act as Senior Administrator for the Headteacher and wider Senior Leadership Team. This is a key role within the school and academy, requiring excellent communication skills, strong attention to detail and the ability to manage a varied workload in a busy school environment.

We’re looking for:

We are seeking a highly organised, proactive and professional individual to provide high-level administrative and organisational support to the Headteacher and Senior Leadership Team. The successful candidate should:

• Have excellent organisational and administrative skills with the ability to prioritise effectively
• Demonstrate strong written and verbal communication skills
• Have experience working in a busy administrative environment
• Be confident managing confidential information with discretion and professionalism
• Have excellent ICT skills, ideally including Office 365 and School MIS
• Work well both independently and collaboratively as part of a team
• Be committed to supporting the vision, ethos and values of the Trust

Main purpose of the job:

• To support the Headteacher and Senior Leadership Team in the smooth execution of a personal diary of events and organisation for meeting deadlines
• Efficiently organise business travel arrangements, appointments, meetings and events including the collation and distribution of papers
• Provide a professional and highly effective administrative service for high level meetings, including comprehensive minute-taking and distribution of documents to participants
• Develop and maintain an effective and flexible filing system, including the electronic school policy folder, ensuring accuracy, confidentiality and security of information
• Facilitate the onboarding process and induction of new staff members to the school team.
• Provide leadership and guidance for support staff, including direct line management responsibility where appropriate
• Maintain accurate staff absence records, monitor trends, produce reports for the Headteacher and HR, and coordinate compliant return-to-work documentation.
• Coordinate staff wellbeing initiatives and events and support communication of wellbeing resources and policies.
• To work collaboratively with the School Operations Manager to ensure staff records are accurately maintained, including compliance of the Single Central Record
• To coordinate arrangements for interview processes, including planning the schedule, ensuring an appropriate panel is in place, issuing invitations, greeting candidates and ensuring documentation is properly completed and stored
• To respond independently to correspondence and produce complex and confidential reports, minutes and letters to a high standard
• To complete and submit complex forms, returns etc, including those submitted to the LA and outside

To find out more about the full responsibilities of the role and/or to ensure you meet the essential criteria, please review the attached job description.

All school staff are expected to share the Trust’s commitment to safeguarding and promoting the welfare of children and young people. Specific safeguarding responsibilities are detailed in the attached job description.

Working for Prospere Learning Trust

Great schools thrive because of the great people in them. We invest in our staff to achieve their full potential and offer a range of benefits including.

• High quality CPD for all roles
• Bupa Level 1 Health Plan - annual cash back allowance for a range of every day health care expenses
• Generous Pension Contribution - over 26% for teachers and 15% for support staff
• Good holidays – teachers as per School Teachers’ Pay and Conditions Document; non-teachers receive 26 days annual leave plus bank holidays, increasing to 31 days with 5 years' service
• Cyclescheme - save up to 39% on a bike and accessories and get Strava for free
• Employee Assistance Programmes - including access to free counselling and 24/7 helplines
• Credit Union - regular savings, Christmas saving scheme and access to affordable loans
• Flexible working options - we're happy to talk flexible working where possible
• Mental Health First Aid in every school
• Blue Light Card - discounts on holidays, cars, days out, fashion, gifts, insurance, phones, and many more
• bYond cashback card - spend smarter with a prepaid cashback card for your everyday purchases

Visit our website to learn more about our Trust: prospere.org.uk

CHS South

CHS South is a 11-16 eight-form entry, mixed, comprehensive school opened in conjunction with Chorlton High School in 2018. Our school provides a full capacity of 1200 in our brand-new building which opened in September 2021.

We provide an education built on the values of offering every young person we encounter the skills needed to craft a creative, happy, and successful future. We ensure the young people at CHS South have access to a broad and forward-thinking enrichment curriculum. We are well positioned to offer a diverse and engaging sports curriculum through our fantastic relationships with the vast array of sports providers in our community. Furthermore, our expertise and understanding of the creative arts, ensures our young people are provided with the opportunities to develop and hone their skills to become the next generation of creative trailblazers.

We received our first Ofsted inspection in January 2023 and were graded as ‘good’ in all areas.

“CHS South is a welcoming and supportive community. Pupils are proud of their school. Pupils understand the school values of ‘ready, respectful, safe’, and they try hard to follow them in all that they do.”

Visit our website to learn more: https://www.chssouth.org.uk/

As per Keeping Children Safe in Education, we conduct online searches on shortlisted candidates to identify any relevant issues for interview discussion. Shortlisted candidates will be required to submit a self-disclosure declaration, declaring any relevant convictions, adult cautions or other matters which may affect your suitability to work with children. Information will be provided on where to seek guidance on whether certain offences are now protected and should not be disclosed within the self-disclosure form.

Under the Rehabilitation of Offenders Act 1974 all positions within the School are exempt. Therefore, we are entitled to carry out Enhanced Disclosure checks for all staff and volunteers. It is an offence to apply for the role if the applicant is barred from engaging in regulated activity relating to children.

Applicants must have the right to work in the UK; we do not sponsor visa applications. If you’ve lived or worked outside the UK in the last five years, additional information will be required. Job offers are contingent on satisfactory pre-employment checks, including references.

Safeguarding Commitment

All schools within the Trust are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment.

Equality Statement

Prospere Learning Trust values diversity and welcomes applications from all candidates, regardless of age, disability, gender reassignment, marital status, pregnancy, race, religion, sex, or sexual orientation.