Senior Administrator

Uniform Education; Northolt; On-site; GBP 26,000 - 34,000; Full time

Job summary

Uniform Education is seeking a Senior School Administrator for a welcoming mainstream primary school in Greenford. You will join the busy school office and support day-to-day operations, ensuring efficient processes and a professional service for pupils, parents, staff and visitors.

The role focuses on coordinating office procedures, managing enquiries, maintaining pupil records, supporting attendance and admissions, and providing essential admin support to the senior leadership team in a busy

Qualifications

• Experience in a school setting is essential.
• Hands-on experience using ARBOR is essential.
• Strong understanding of pupil records and attendance.
• Excellent organisational skills with multiple priorities.
• Confident handling high enquiry volumes in a busy school.
• Proficient IT skills and MS Office proficiency.
• Professional, approachable manner with parents and colleagues.
• Ability to use initiative and solve problems independently.
• Understanding of confidentiality, safeguarding and data protection in schools.
• DBS enhanced certificate or willingness to apply for one.

Responsibilities

• Oversee day-to-day running of the school office and admin functions.
• Be the main contact for parents, staff, pupils, visitors and external agencies.
• Handle calls, emails and general enquiries promptly and professionally.
• Use ARBOR to maintain pupil records, attendance and contact details.
• Support admissions, enrolment, transfers and pupil files maintenance.
• Monitor attendance, contact parents about unexplained absences.
• Prepare letters, reports, newsletters and other documents.
• Provide admin support to headteacher and senior leadership.
• Coordinate meetings, appointments and school events.
• Maintain filing systems; ensure information is accurate and secure.
• Support implementation of school policies and procedures.
• Handle sensitive information with confidentiality and safeguarding in mind.
• Coordinate workloads and support colleagues to deliver admin services.
• Contribute to a welcoming, inclusive environment for pupils and families.

Skills

School experience

ARBOR

Pupil records

Attendance

Communication

IT skills

Professionalism

Initiative

Confidentiality

DBS readiness

Tools

ARBOR

MS Office

Job description

Senior School Administrator – Mainstream Primary School

Location: Greenford, London Borough of Ealing

Start Date: ASAP

Contract: Full-Time, Long-Term

Salary: Dependent on experience

A welcoming and community-focused mainstream primary school in Greenford is seeking an experienced, organised, and proactive Senior School Administrator to join its busy school office as soon as possible. This is an excellent opportunity for an experienced school administrator to play a key role in supporting the day-to-day running of the school, ensuring that administrative processes operate efficiently and that pupils, parents, staff, and visitors receive a professional and friendly service.

The successful candidate will be an integral part of the school’s administrative team, helping to maintain a well-organised and welcoming school environment. The role will involve coordinating office procedures, managing enquiries from parents and external contacts, maintaining accurate pupil records, supporting attendance and admissions administration, and providing essential administrative support to the senior leadership team.

The school places great importance on its close-knit community, positive relationships with families, and the wellbeing and development of its pupils. The ideal candidate will therefore be approachable, professional, and confident communicating with a diverse range of people, while understanding the importance of confidentiality, safeguarding, and maintaining accurate records.

Previous experience working in a school setting is essential, along with hands-on experience using ARBOR. The successful candidate should be comfortable working in a busy primary school environment, managing competing priorities, and taking responsibility for ensuring the smooth running of the school office. This is a fantastic opportunity for a motivated administrator looking to take on a senior role within a supportive and child-focused school community.

About the Role

• Oversee and coordinate the day-to-day running of the school office and administrative functions.
• Act as a key point of contact for parents, staff, pupils, visitors, and external agencies.
• Respond to telephone calls, emails, and general enquiries in a professional, helpful, and timely manner.
• Use ARBOR to maintain and update pupil records, attendance information, contact details, and other school data.
• Support pupil admissions, enrolment, transfers, and the maintenance of accurate pupil files.
• Assist with attendance monitoring, follow up on unexplained absences, and communicate with parents where required.
• Prepare letters, reports, correspondence, newsletters, and other school documentation.
• Provide administrative support to the headteacher, senior leadership team, and teaching staff.
• Coordinate meetings, appointments, school events, and other administrative arrangements.
• Maintain organised filing systems and ensure that information is recorded accurately and securely.
• Support the implementation of school policies and administrative procedures.
• Handle sensitive information professionally, maintaining confidentiality and following safeguarding and data protection requirements.
• Help coordinate office workloads, support colleagues, and ensure the efficient delivery of administrative services.
• Contribute to a welcoming, inclusive, and positive environment for pupils, parents, and the wider school community.

About You

• Previous experience working in a school setting is essential.
• Hands‑on experience using ARBOR is essential.
• A strong understanding of school administrative procedures, including pupil records and attendance.
• Excellent organisational skills, with the ability to manage multiple responsibilities and meet deadlines.
• Confident handling a high volume of enquiries in a busy school environment.
• Strong IT skills, including confidence using school management systems and Microsoft Office.
• A professional, approachable, and welcoming manner when dealing with parents, pupils, and colleagues.
• Able to use initiative, solve problems, and work independently when required.
• A clear understanding of confidentiality, safeguarding, and data protection in a school environment.
• An enhanced DBS certificate, or willingness to apply for one.

What’s On Offer

• An ASAP start in a full-time, long-term position.
• The opportunity to join a welcoming and supportive primary school community.
• A varied and responsible role with opportunities to take ownership of key administrative processes.
• The opportunity to work closely with school leadership, teaching staff, parents, and pupils.
• A positive working environment where teamwork and effective communication are valued.
• A rewarding opportunity to make a meaningful contribution to the smooth running of the school