School Admin

Operam Limited; Greater London; On-site; GBP 24,000 - 32,000; Full time

Job summary

Operam Limited is seeking an experienced School Administrator (Arbor Specialist) for a primary school in Finchley, London. The role focuses on Arbor MIS data management, attendance records, admissions and day‑to‑day office operations to ensure a smooth school front desk experience for parents, pupils and staff.

You will support the Senior Leadership Team and School Business Manager with clerical duties, timetables and communications, while upholding high standards of confidentiality and accuracy.

Qualifications

• Arbor MIS hands-on experience in a school office.
• Proven ability to maintain accurate student records and attendance.
• Strong IT literacy with Microsoft Office and Google Workspace.
• Excellent written and verbal communication and high attention to detail.

Responsibilities

• MIS & Data Management: input and maintain student records, attendance, admissions, and assessment data.
• Attendance Tracking: monitor attendance and produce statutory reports.
• Front Office Administration: run the school reception, handle calls, emails, and visitors.
• Finance & Communication: assist with school dinners, trips, bookings, and parent communications.
• Administrative Support: assist SLT and SBM with secretarial duties and timetable updates.

Skills

Arbor MIS experience

Front-desk/customer service

Data accuracy

Confidentiality

Multitasking

Tools

Arbor MIS

Microsoft Office

Google Workspace

Job description

Job Title: School Administrator (Arbor Specialist)

Location: Finchley, London

Role Type: Long-Term / Permanent options available

Job Overview

We are working alongside a thriving primary school in Finchley that is looking for an experienced School Administrator with solid working knowledge of the Arbor MIS system. This is a vital role within the school office, ensuring smooth daily operations, efficient data management, and a welcoming first point of contact for parents, pupils, and staff.

Key Responsibilities

• MIS & Data Management: Utilize the Arbor Management Information System to accurately input, maintain, and update student records, attendance registers, admissions, and assessment data.


• Attendance Tracking: Monitor daily attendance, follow up on unexplained absences, and generate statutory attendance reports in line with school policies.


• Front Office Administration: Manage the school reception with a professional and friendly demeanor, handling phone calls, emails, and visitor inquiries.


• Finance & Communication: Assist with school dinners, trips, and club bookings using Arbor, and send out parent communications, newsletters, and announcements.


• Administrative Support: Support the Senior Leadership Team (SLT) and School Business Manager with general secretarial duties, timetable updates, and filing.

Ideal Candidate Requirements

• Arbor Experience: Proven, hands‑on experience using the Arbor MIS system within a school office environment.


• School Office Background: Previous experience working as a School Administrator, Receptionist, or Data Officer in a primary or secondary school.


• Administrative Skills: Strong IT literacy (Microsoft Office, Google Workspace), excellent written and verbal communication skills, and a high level of accuracy and attention to detail.


• Professional Approach: Ability to multitask in a busy school environment, remain calm under pressure, and maintain strict confidentiality regarding student and staff data.

What the School Offers

• A friendly, well‑organized, and supportive administrative team.


• A welcoming school community with a strong ethos.


• Opportunities for career progression and continuous professional development.

We're proud to be an inclusive employer, welcoming applicants from all backgrounds and committed to creating accessible opportunities across education.

As part of our registration process, you'll need an enhanced DBS check and we'll need to see and copy your original qualifications before any placement. Teaching roles require Qualified Teacher Status (QTS) or equivalent.