Senior Administrator

Royal Rise Primary School; Tonbridge; On-site; GBP 15,000 - 16,000; Part time

Job summary

Royal Rise Primary School in Tonbridge is seeking a part-time Senior Administrator to join on a job-share basis. You will lead the front office and be the welcoming face of the school while supporting senior staff.

Working with a partner, you will assist the Headteacher, Business Manager and SLT, supervise reception staff, and ensure smooth day-to-day administration throughout the term-time calendar.

Qualifications

• Hands-on experience with Arbor MIS (or equivalent school MIS) and managing pupil finance.
• Strong knowledge of SCR compliance, safeguarding guidelines, and data confidentiality (GDPR).
• Exceptional organisational, communication, and multi-tasking skills.

Responsibilities

• Front Office Leadership: Oversee daily office operations, guide reception staff, and ensure smooth handoff with your job-share partner.
• Pupil Finance & Arbor MIS: Manage pupil financial transactions (trips, clubs, reporting) using Arbor MIS and assist the Business Manager.
• Safeguarding & Compliance: Maintain and audit the SCR to ensure high statutory compliance.
• Executive & Communication Support: Manage leadership diaries, update the school website, handle enquiries from parents, visitors, and agencies.

Skills

Arbor MIS

Pupil finance

SCR compliance

GDPR

Organisational skills

Communication

Tools

Arbor MIS

Job description

Job Title: Senior Administrator
School: Royal Rise Primary School
Contract Type: Permanent, Job Share
Contract Hours: 22.5 Hours
Working Weeks: 39 weeks
Working Pattern: 08:15 - 16:15 (30 Minute Lunch) Monday, Thursday and Friday
Grade: KSD
Actual Salary: £14,858 - £15,452 Actual (£27,904 - £29,020 FTE)
Position Start Date: As soon as possible
Advert Closing date: 30th October 2026
Interview Date: To be confirmed

Are you an organized and proactive administrative professional looking for a rewarding part‑time role? We are seeking a Senior Administrator to join our team on a job‑share basis.

You will play a key role in leading our front office operations, serving as the welcoming face and voice of our school. Working collaboratively with your job‑share partner, you will support the Headteacher, Business Manager, and Senior Leadership Team while supervising reception staff and keeping our day‑to‑day administration running smoothly.

Key Responsibilities

• Front Office Leadership: Oversee daily office operations, guide reception staff, and ensure a seamless handoff with your job‑share partner.
• Pupil Finance & Arbor MIS: Manage pupil financial transactions (trips, clubs, reporting) using Arbor MIS and assist the Business Manager.
• Safeguarding & Compliance: Maintain and audit the Single Central Record (SCR) to ensure high statutory compliance.
• Executive & Communication Support: Manage leadership diaries, update the school website, and handle enquiries from parents, visitors, and agencies.

What we are looking for

• Hands‑on experience with Arbor MIS (or equivalent school MIS) and managing pupil finance.
• Strong knowledge of SCR compliance, safeguarding guidelines, and data confidentiality (GDPR).
• Exceptional organizational, communication, and multi‑tasking skills.
• A collaborative mindset with a commitment to smooth job‑share communication.

Please refer to the Job Description and Person Specification for more information.

For an informal discussion about the role please contact the school office on 01322 383314.

We reserve the right to close this advert early, should a suitable applicant be found.