Senior Administrator

C&C Search; Greater London; On-site; GBP 30,000 - 38,000; Full time

Job summary

C&C Search are recruiting a Senior Administrative Assistant to join a highly regarded international consultancy in the life sciences sector. This is an exciting opportunity for an experienced admin professional who thrives supporting senior leadership and taking ownership as a right-hand partner.

In this role you will manage complex diaries, coordinate across time zones, assist with project administration, travel, and meetings, and support Salesforce updates while mentoring junior team members.

Qualifications

• 2–4 years' experience in a professional office environment, supporting two or more senior leaders.
• Experience managing complex diaries across multiple time zones.
• Excellent written and verbal communication with strong attention to detail.
• Ability to manage multiple projects with competing priorities independently.
• Proactive approach with forward planning and issue resolution.
• Strong MS Office skills (Outlook, PowerPoint, Excel).
• Mentoring or team oversight experience would be beneficial.
• Salesforce experience would be a plus.
• Collaborative, positive and hands-on approach.

Responsibilities

• Provide high-level administrative support to senior leadership, including complex diary management and scheduling across multiple time zones.
• Act as a true right hand to leadership, anticipating needs, managing priorities and providing proactive, strategic support.
• Provide project support, including budget tracking, invoicing processes, documentation and business development tracking.
• Coordinate urgent travel requirements and support large meetings, including venues, logistics, invitations and preparation of materials.
• Attend internal meetings, take detailed notes and provide scheduling and operational support.
• Update opportunities within Salesforce on behalf of senior leadership.
• Mentor and support other members of the administrative team, including onboarding and training.
• Support wider office initiatives, onboarding, team meetings and general administrative responsibilities.

Skills

Diary management across time zones

Communication

Time management

Proactive approach

Project coordination

Mentoring/team support

Tools

Salesforce

Microsoft Outlook

PowerPoint

Excel

Job description

C&C Search is currently recruiting a Senior Administrative Assistant to join a highly regarded international consultancy within the life sciences sector. This is a fantastic opportunity for an experienced, proactive administrative professional who enjoys working closely with senior leadership, taking ownership and acting as a true right hand.

All about the role and company I would be working for!

Position: Senior Administrative Assistant, supporting senior leadership and extended leadership team members

What they do: A leading international consultancy providing strategic advisory services to life sciences companies and investors. Their work supports biopharmaceutical organisations with growth strategies, investment decisions and the development of assets and franchises.

Size of company: International business with offices across the UK, US and India

Company culture and what makes them great to work for:

This is a collaborative and high-performing environment where administrative professionals are viewed as an integral part of the wider business. The successful candidate will be encouraged to take ownership, contribute ideas and participate in wider internal initiatives, with a strong emphasis on collaboration, innovation and professional development.

Key responsibilities for this Senior Administrative Assistant position:

• Provide high-level administrative support to senior leadership, including complex diary management and scheduling across multiple time zones.
• Act as a true right hand to leadership, anticipating needs, managing priorities and providing proactive, strategic support.
• Provide project support, including budget tracking, invoicing processes, documentation and business development tracking.
• Coordinate urgent travel requirements and provide support for large meetings, including venues, logistics, invitations and preparation of materials.
• Attend internal meetings, take detailed notes and provide scheduling and operational support.
• Update and maintain opportunities within Salesforce on behalf of senior leadership.
• Mentor and support other members of the administrative team, including assisting with new hire training and team development.
• Support wider office initiatives, onboarding, team meetings and general administrative responsibilities.

What background and experience are the company looking for?

• 2-4 years' experience within a professional office environment, supporting two or more senior leaders.
• Proven experience managing complex diaries and scheduling across multiple time zones.
• Excellent attention to detail with strong written and verbal communication skills.
• Confident managing multiple projects, deadlines and competing priorities independently.
• A proactive approach with the ability to think ahead, anticipate needs and resolve issues before they arise.
• Strong Microsoft Office skills, particularly Outlook, PowerPoint and Excel.
• Previous mentoring, supervisory or team oversight experience would be beneficial.
• Salesforce experience would be a plus.
• A collaborative, positive and hands-on approach.

Who is recruiting for this role:

Grace Douds

Reference: 1371211

For this role C&C Search is acting as an employment agency.

At C&C Search, diversity, equity and inclusion are at the core of who we are and how we operate. Our commitment to these values is unwavering - across all our work in recruitment, and in our training and development programmes. C&C Search fosters a culture of inclusion and belonging and has a deep commitment to being a part of creating a fairer society through partnering with clients who are also committed to a seat at the table for everybody. We work with companies that are committed to reflecting our communities, where people can bring their authentic selves to work. We know that having varied perspectives helps generate better ideas, better businesses and better societies. There is much to be done, but together we can achieve equality for all.