Senior Administrative & Operations Lead

Ministry of Justice; Ramsgate; On-site; GBP 26,000 - 35,000; Full time

Job summary

Ministry of Justice in the United Kingdom seeks a Senior Admin Officer for the Folkestone, Canterbury, Ashford, Ramsgate-Kent, Surrey and Sussex regions. The role provides corporate support for Divisional and operational teams and serves as the interface between the Hub Manager, Business Manager and colleagues and partners.

The post holder will report to the Hub Manager and will have line management responsibility for Administrative Assistants, Case Administrators and other administrative staff,

Responsibilities

• Management Support: Development and implementation of business administration systems, databases and recording systems to support operational probation delivery.
• Preparation and collation of documentation to support divisional, functional or cluster business activity and probation delivery.
• Maintenance of registers such as Serious Further Offences, Freedom of Information, Accidents, Complaints; inputting data and monitoring probation processes.
• Collection and distribution of monies to/from Imprest and maintenance of related records.
• Act as Vetting Contact Point for the relevant division, function or cluster.
• Monitor Travel Warrants, Bus passes, cheque book requests and assist with Purchase Orders within procurement arrangements.
• Attend meetings and events to represent the Business Manager.
• Health, Safety & Fire: Report building issues to facilities contractors and maintain progress; conduct risk assessments, fire drills and ergonomic assessments; act as Cardinus Assessor, First Aider and Fire Warden.
• Effectively Manage and Develop staff: Provide management and leadership; develop staff; contribute to training; support recruitment; write reports; participate in meetings; manage division resources.
• Enhance your own performance: Manage own resources and professional development.
• Use information to take critical decisions: Liaise with staff to collect and analyse information; ensure data protection; ensure cost-effective use of resources; provide guidance on knowledge and information requests; promote pro-social behaviour; work within NPS and HMPPS values.

Job description

Ministry of Justice in the United Kingdom seeks a Senior Admin Officer for the Folkestone, Canterbury, Ashford, Ramsgate-Kent, Surrey and Sussex regions. The role provides corporate support for Divisional and operational teams and serves as the interface between the Hub Manager, Business Manager and colleagues and partners.

The post holder will report to the Hub Manager and will have line management responsibility for Administrative Assistants, Case Administrators and other administrative staff,