Senior Administrative Assistant ($31.63-41.39)

Irvine Company; Newport; On-site; GBP 33,000 - 42,000; Full time

Job summary

Irvine Company is seeking a Senior Administrative Assistant to support the SVP of Design in Newport. The role focuses on coordinating weekly meetings, preparing materials, and handling communications with several internal teams.

The position requires 3-5 years of Sr Administrative Assistant experience, a Bachelor’s degree or equivalent, and strong skills in Google Suite and Microsoft Office. Occasional travel and a polished professional presence are expected.

Qualifications

• Bachelor’s degree preferred or equivalent experience.
• 3-5 years administrative work experience at Sr Administrative Assistant level.
• Proficiency in Google Suite, Microsoft Office, and database management.

Responsibilities

• Coordinate weekly meetings and schedule with SVP of Design.
• Prepare executive materials and cohesive presentations.
• Manage travel arrangements, logistics, and expense reports.
• Handle communications, onboarding, and file/document routing.
• Support department events and maintain organized calendars and files.

Skills

Google Suite

Microsoft Office

Database mgmt

English comms

Detail oriented

Proactive problem``-solving

Education

Bachelor’s degree preferred or equivalent

Job description

Administrative assistant vacancy in Newport Wales

Senior Administrative Assistant ($31.63-41.39)

Position Summary:

The Senior Administrative Assistant to the SVP of Design plays a pivotal role in coordinating weekly meetings and providing general coordination within the department. Responsibilities include managing appointment scheduling meeting/event logistics preparing materials handling communications processing expenses and booking travel arrangements.

Job Duties:

• Provide general administrative support for the Design Studio department coordinating with other departments to include handling calls preparing agendas managing schedules.
• Create accurate and detailed executive team presentation materials. Collaborate with various sources to ensure cohesive presentations.
• Manage presentation materials logistics and department events.
• Schedule meetings coordinate conference room setup and technology requirements. Assist with travel arrangements and expense reports.
• Track distribute and route documents for approval.
• Prepare various communications including presentations emails and memos.
• Organize and maintain project and department files process invoices and manage office supplies.
• Support onboarding and setup for new hires.
• Coordinate and represent the department in weekly meetings.
• Prepare various communications including meeting minutes.
• Process expense reports and book travel arrangements.
• Other duties as assigned.

Minimum Qualifications / Other Expectations:

• Bachelor’s degree preferred or equivalent work experience.
• 3-5 years administrative work experience at Sr Administrative Assistant level.
• Proficiency in Google Suite Microsoft Office Suite and database management.
• Ability to communicate clearly and effectively in English both verbally and in writing.
• Detail oriented organized managing multiple tasks concurrently.
• Organized with proactive problem-solving abilities and a proactive approach to anticipating needs.
• Demonstrate initiative personal awareness respectful behavior and integrity maintains high quality of customer service and leadership.
• Occasional travel required.
• Regular consistent and timely attendance is required.
• Clean driving record valid California driver's license and valid vehicle insurance.

Compensation:

Base Pay Range: $31.63 - $41.39/hr

Actual placement within this range may vary based upon but not limited to relevant experience time in role base salary of internal peers prior performance business sector and geographic location.

The Company also offers competitive benefits for full time employees including paid time off matching 401(k) and health benefits.

About Us:

Irvine Company Community Development (a division of Irvine Company) is the premier master planner of residential communities in the U.S.

Irvine Pacific builds exceptionally crafted homes located in the acclaimed Villages of Irvine - thoughtfully designed and carefully constructed down to the finest details.

The Villages of Irvine is the fastest-selling new-home community in the U.S. with beautiful homes top schools and generous open space…all in America’s safest big city.

We take as much pride in our employee community as we do the communities we create. It’s an environment populated with talented and experienced people a collaborative spirit and abundant opportunities.

Irvine Company is committed to providing equal opportunity in all of our employment practices including selection hiring promotion transfer compensation termination and training without regard to race religion color sex sexual orientation gender gender identity national origin ancestry citizenship status marital status pregnancy age medical condition genetic information military and veteran status disability or any other basis protected by federal state and local law. Reasonable accommodation is available for qualified individuals with disabilities upon request.