Executive Assistant & Studio Coordinator FTC

Design Bridge and Partners

London

Hybrid

GBP 50,000 - 60,000

Full time

14 days+

Get more replies from employers

Send a job-specific resume in minutes.

Benefits offered by this job

Outstanding benefits

Career development opportunities

Job summary

A creative design agency in London is seeking a proactive Executive Assistant & Studio Coordinator to support its Chief Creative Officer and Group Executive Creative Director. This role involves coordinating busy schedules, organizing meetings, and fostering strong relationships with award bodies. The ideal candidate is highly organized, has excellent communication skills, and is proficient in Microsoft Office. The position offers a collaborative hybrid work environment.

Qualifications

Proven experience in administrative or coordination roles, ideally in a fast-paced creative environment.
Ability to juggle multiple priorities with ease.
Trustworthy with confidential information.

Responsibilities

Coordinate busy diaries and organise meetings and travel.
Support in running creative events and industry award submissions.
Build strong relationships with award bodies and manage annual junior competition.

Skills

Organisational skills

Communication skills

Proficiency in Microsoft Office

Problem-solving

Attention to detail

Tools

Microsoft Office

Job description

Join to apply for the Executive Assistant & Studio Coordinator FTC role at Design Bridge and Partners

Get AI-powered advice on this job and more exclusive features.

At Design Bridge and Partners we design brands with the power to move. Pulling people towards them with an irresistible force that compels and connects. With 900 creative minds across 17 studios worldwide, diverse in expertise, experience, backgrounds and beliefs, we are united in our ambition to achieve real impact for our clients’ brands benefiting their business, people and the planet.

With expertise across brand strategy, brand design, brand engagement and brand effectiveness our clients across the world include NASA Artemis, Unilever, Coca-Cola, Diageo, Mastercard, Intel, HSBC, Tencent, Twitch, Heineken, Reckitt and the BBC.

About the role

We’re looking for an organised, proactive and resourceful maternity cover to join us as Executive Assistant and Studio Coordinator, supporting our Chief Creative Officer and Group Executive Creative Director. This role sits right at the heart of the creative team and is all about making sure our people, projects and events run seamlessly. You’ll be a trusted right hand, coordinating busy diaries, organising meetings and travel, and ensuring the smooth delivery of both day-to-day operations and special initiatives across the studio.

You’ll play a key role in running creative events and industry award submissions, building strong relationships with award bodies and universities, and driving initiatives to nurture our next generation of talent, from coordinating placements to managing our annual junior competition. You’ll be an integral part of our studio culture, hosting inspiration sessions, supporting partner presentations, and helping to plan and deliver seasonal events.

This is a role where you’ll need to think ahead, solve problems quickly, and keep everything and everyone connected.

About you

You’re a natural organiser with proven experience in administrative or coordination roles, ideally in a fast-paced creative environment. You thrive on variety, can juggle multiple priorities with ease, and have a meticulous eye for detail. Your communication skills are excellent, you’re professional, approachable and clear and you can be trusted to handle confidential information with discretion. You’re proactive, adaptable, and love working collaboratively, bringing a positive and solutions-focused mindset to every challenge.

Proficiency in Microsoft Office is a must, and experience coordinating events, travel and multiple stakeholders will help you hit the ground running.

Why us?

We’re passionate about our people and their careers. We’ll help you develop your skills and provide you with outstanding benefits. So you’ll have a chance to make your mark on our future, as we make a mark on yours. We’re proud to be the world’s most awarded brand design agency, with 28 Cannes Lions to our name and Creative Review Annual’s Most Creative Design Agency of the Year 2024. You’ll get to take new projects to award-winning potential, as part of a connected team of brilliant, tenacious people right by your side and across the world.

We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we’ve adopted a hybrid approach, with teams in the office around four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.

Design Bridge and Partners, a WPP company, is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.

Due to the volume of applications, we unfortunately can only respond to successful candidates.

We will not accept unsolicited CVs or approaches via recruitment agencies.

#LI-DNI #LI-DNP

Seniority level

Seniority level
Mid-Senior level

Employment type

Employment type
Contract

Job function

Job function
Administrative, General Business, and Other
Industries
Advertising Services, Design Services, and Graphic Design

Referrals increase your chances of interviewing at Design Bridge and Partners by 2x

City Of London, England, United Kingdom £50,000.00-£60,000.00 3 days ago

London, England, United Kingdom 1 day ago