Design Studio Executive Assistant to SVP

Irvine Company; Newport; On-site; GBP 33,000 - 42,000; Full time

Job summary

Irvine Company is seeking a Senior Administrative Assistant to support the SVP of Design in Newport. The role focuses on coordinating weekly meetings, preparing materials, and handling communications with several internal teams.

The position requires 3-5 years of Sr Administrative Assistant experience, a Bachelor’s degree or equivalent, and strong skills in Google Suite and Microsoft Office. Occasional travel and a polished professional presence are expected.

Qualifications

• Bachelor’s degree preferred or equivalent experience.
• 3-5 years administrative work experience at Sr Administrative Assistant level.
• Proficiency in Google Suite, Microsoft Office, and database management.

Responsibilities

• Coordinate weekly meetings and schedule with SVP of Design.
• Prepare executive materials and cohesive presentations.
• Manage travel arrangements, logistics, and expense reports.
• Handle communications, onboarding, and file/document routing.
• Support department events and maintain organized calendars and files.

Skills

Google Suite

Microsoft Office

Database mgmt

English comms

Detail oriented

Proactive problem``-solving

Education

Bachelor’s degree preferred or equivalent

Job description

Irvine Company is seeking a Senior Administrative Assistant to support the SVP of Design in Newport. The role focuses on coordinating weekly meetings, preparing materials, and handling communications with several internal teams.

The position requires 3-5 years of Sr Administrative Assistant experience, a Bachelor’s degree or equivalent, and strong skills in Google Suite and Microsoft Office. Occasional travel and a polished professional presence are expected.