Senior Administrative Assistant

The Methodist Church in Britain; Oldbury; On-site; GBP 22,000 - 26,000; Full time

Benefits offered by this job

LGPS

Wellbeing package

Training & progression within Fioretti

Trust-wide collaboration

Job summary

Christ Church Church of England Primary School in Oldbury is seeking a Senior Administrative Assistant to join the office team. You will manage day-to-day school administration, including admissions, pupil records on Arbor, attendance, and termly census, while supporting HR and payments.

With two years’ experience in a busy office, you will handle reception, coordinate with the Headteacher, and help maintain safeguarding standards and compliant records.

Qualifications

• Two years in a busy office/administrative role.
• Excellent organisation with ability to work independently.
• Strong IT skills and discretion handling sensitive information.

Responsibilities

• Act as senior point of contact for administrative matters, working with the Headteacher.
• Admissions, pupil records and induction on Arbor.
• Attendance administration, including first-day absence calls.
• Liaison with the Sandwell Attendance Team and Education Welfare Officer.
• Termly School Census and statutory returns.
• HR administration, recruitment and onboarding.

Skills

Organised

Calm under pressure

Clear communication

MS Office

Data privacy

Tools

Arbor

Access Education Finance

Job description

Senior Administrative Assistant post in the office of Christ Church Church of England Primary School, part of Fioretti Trust, created by an internal promotion. The core of the work is day-to-day school administration: admissions, pupil records and attendance on Arbor, the termly School Census, HR and payments. The role includes reception cover and a planned handover with the current postholder before they move to the Trust's central team. Visa sponsorship is not available.

What the job involves

• Acting as senior point of contact for administrative matters, working with the Headteacher
• Admissions, pupil records and new pupil induction on Arbor
• Attendance administration, including first‑day absence calls
• Liaison with the Sandwell Attendance Team and Education Welfare Officer
• Termly School Census and other statutory returns
• HR administration, recruitment and onboarding
• Supporting the Single Central Record
• Parental payments, purchase orders and invoice preparation on Access Education Finance
• School trips, clubs and communications with families
• Supporting the Site Manager with premises and compliance records
• Reception cover
• Sharing knowledge with administrative colleagues

What’s required

Experience

• Two years' experience in a busy office or administrative role
• Managing own workload with a high degree of independence

Skills & knowledge

• Highly organised and accurate
• Stays calm under pressure
• Communicates clearly and warmly with pupils, families, staff and visitors
• Confident with IT, including Microsoft Office
• Handles sensitive information with discretion and professionalism

Other

• Committed to safeguarding
• Supportive of the school's Christian ethos

Nice to have

• Experience of working in a school
• Experience of Arbor or Access Education Finance

What’s offered

• Membership of the Local Government Pension Scheme (LGPS)
• A comprehensive wellbeing package supporting work-life balance
• Trust-wide training and networking with administrative colleagues
• Opportunities to progress within the Trust
• Trust-wide support and collaboration with experienced leaders
• Planned handover with the current postholder