Receptionist and Admin Assistant

The Methodist Church in Britain; Bilsby; On-site; GBP 24,000 - 30,000; Full time

Benefits offered by this job

Continuing professional development

Supportive staff environment

Friendly school community

Active governing body support

Job summary

Willow Tree Academy, part of a group of four primary schools, is seeking a temporary receptionist and administrator to cover 37 hours per week with a path to permanency. The role centers on the front desk, greeting visitors, answering calls, and keeping both manual and computer records.

You will handle attendance messages, payments, and DBS-related input using Arbor. Ideal candidates will have strong interpersonal and ICT skills, be well-organised, and enjoy working as part of a friendly staff

Qualifications

• Excellent interpersonal skills and a friendly, efficient manner.
• Clear verbal and written communication
• Strong organisation and time management
• Team player with the ability to build professional relationships

Responsibilities

• Greeting visitors at reception and signing them in
• Answering routine telephone and face-to-face enquiries
• Clerical and routine administration, including some basic finance
• Maintaining manual and computerised records and management information systems
• Assisting with pupil first aid and welfare, and administering medicine
• Liaising with parents and staff
• Taking voicemail messages for illness and lates, and recording absence on Arbor
• Preparing dinner paperwork, including for pupils with allergies
• Chasing dinner, breakfast club and trip payments, and organising school trips
• Producing the newsletter fortnightly
• Inputting information onto the disclosure system to produce DBS certificates
• Arranging visits for visitors to the school

Skills

Excellent interpersonal skills

Friendly and efficient manner

Good ICT skills

Effective oral and written通信

Good organisational and time mgmt

Working as part of a team

Tools

Arbor SIS

Job description

Temporary receptionist and admin post at Willow Tree Academy, one of four primary schools in the group, for 37 hours a week and leading to permanent. The work centres on the front desk, signing in visitors, answering routine calls and enquiries, and keeping manual and computer records. Parent-facing tasks include attendance messages and entries on the Arbor system, meal and trip payments, allergy paperwork and a fortnightly newsletter. Strong interpersonal and ICT skills are needed, and visits to the school are welcomed.

What the job involves

• Greeting visitors at reception and signing them in
• Answering routine telephone and face-to-face enquiries
• Clerical and routine administration, including some basic finance
• Maintaining manual and computerised records and management information systems
• Assisting with pupil first aid and welfare, and administering medicine
• Liaising with parents and staff
• Taking voicemail messages for illness and lates, and recording absence on Arbor
• Preparing dinner paperwork, including for pupils with allergies
• Chasing dinner, breakfast club and trip payments, and organising school trips
• Producing the newsletter fortnightlyInputting information onto the disclosure system to produce DBS certificates
• Arranging visits for visitors to the school

Skills & knowledge

• Excellent interpersonal skills
• Friendly and efficient manner
• Good ICT skills
• Effective oral and written communication
• Good organisational and time management skills
• Forming effective professional relationships and working as part of a team

Other

• Living the school's values

What's offered

• Extensive support and continuing professional development
• Opportunity to work with other professional colleagues
• Welcoming school with a friendly, supportive staff team
• Ambitious senior leadership team and a dedicated governing body