Senior Administrative Assistant

Christ Church Church of England Primary School; Sandwell; On-site; GBP 22,000 - 28,000; Full time

Benefits offered by this job

LGPS

Wellbeing package

Trust-wide training

Professional development and career if

Job summary

Christ Church C of E Primary School in Oldbury is seeking a Senior Administrative Assistant to join a friendly office team. You will work closely with the Headteacher, overseeing key processes and providing a welcoming front-of-house experience for pupils, families and visitors.

The role involves admissions, attendance, census returns, HR support, payments, and coordinating trips, with full training provided and a planned handover to ensure a smooth transition.

Qualifications

• Two years’ experience in a busy office or administrative role.
• Highly organised, accurate and able to work independently.
• Clear and warm communication with pupils, families, staff and visitors.
• IT confident; Arbor or Access Education Finance experience is an advantage.

Responsibilities

• Lead admissions, pupil records and induction on Arbor.
• Manage attendance and liaise with Sandwell Attendance Team.
• Handle termly Census and statutory returns.
• Admin HR tasks: recruitment, onboarding, and SCR support.
• Process parental payments, POs and invoice preparation.
• Coordinate school trips and clubs; communicate with families.
• Support Site Manager with premises and compliance records.
• Provide reception cover and share knowledge with colleagues.

Skills

Experience in busy office/administrati

Highly organised

Clear communication

IT proficient

Tools

Arbor

Access Education Finance

Microsoft Office

Job description

Due to the successful promotion of a valued member of our office team to a role within the Trust's Central Team, we are seeking to appoint a new Senior Administrative Assistant to join our friendly and committed team.

The successful candidate will benefit from a planned handover and transition period, working closely with the current postholder before they move into their new position. This is an excellent opportunity to become part of a supportive and welcoming team at the heart of school life, helping to ensure the smooth day-to-day running of the school office, while providing a positive experience for pupils, families, staff and visitors alike.

About the role

Working closely with the Headteacher, you will be a senior point of contact for administrative matters in the school office, taking responsibility for key processes including:

• Admissions, pupil records and the induction of new pupils on Arbor
• Attendance administration, including first-day absence calls and liaison with the Sandwell Attendance Team and Education Welfare Officer
• The termly School Census and other statutory returns
• HR administration, recruitment and onboarding, and supporting the Single Central Record
• Parental payments, purchase orders and invoice preparation on Access Education Finance
• School trips, clubs and communications with families
• Supporting the Site Manager with premises and compliance records

You will also provide reception cover and share your knowledge with administrative colleagues as part of a close-knit office team.

About you

We are looking for someone who:

• Has two years’ experience in a busy office or administrative role, managing their own workload with a high degree of independence
• Is highly organised and accurate, and stays calm under pressure
• Communicates clearly and warmly with pupils, families, staff and visitors
• Is confident with IT, including Microsoft Office (experience of Arbor or Access Education Finance would be an advantage)
• Handles sensitive information with discretion and professionalism
• Is committed to safeguarding and supportive of our Christian ethos

Experience of working in a school is desirable but not essential - full training and a planned handover will be provided.

About our school

Christ Church C of E Primary School is a Church of England primary school in Oldbury and a proud member of Fioretti Trust. Our vision, ‘Inspired through Jesus and His followers’, is rooted in Matthew 5:16 - “let your light shine before others” - and our SHINE values of Success, Happy, Included, Nurtured and Enriched shape everything we do.

We aim to provide a whole education that values academic achievement alongside personal and spiritual growth, creativity and wellbeing, and our office team plays a vital part in making every child, family and visitor feel welcome.

What we offer

• A thriving school with strong outcomes, an established leadership team and a clear direction
• The opportunity to consolidate and grow excellent practice within a supportive, ambitious Trust
• Trust-wide support and collaboration, working alongside experienced leaders, system support and a responsive central team
• Professional growth and development, including Trust-wide training and networking with administrative colleagues across our schools - with genuine opportunities to progress within the Trust
• A community rich in diversity, with strong links to families, the local church and partners in Oldbury
• A friendly, committed office team and a planned handover to help you settle into the role with confidence
• Membership of the Local Government Pension Scheme (LGPS)
• A comprehensive wellbeing package, reflecting our commitment to a healthy, sustainable work-life balance

About Fioretti Trust

Fioretti Trust is a family of like-minded Church of England primary schools, committed to collaboration, compassion and excellence. Our schools work together and share expertise, supported by a responsive central team, so that every child can flourish.