SEND Administrator: Records, EHCP & Meetings

Marchant Recruitment; Rugby; On-site; GBP 21,000 - 32,000; Full time

Job summary

Marchant Recruitment is supporting a Rugby school in recruiting an experienced SEND Administrator. The role focuses on maintaining SEND records, EHCP documentation and liaising with families and professionals to ensure high-quality support.

You will coordinate multi-agency meetings, track deadlines, manage data, and respond to enquiries with discretion and empathy. A DBS check will be required as part of safeguarding compliance.

Qualifications

• Essential previous experience in a school-based SEND administration role.
• Familiarity with EHCP processes and SEND review procedures.
• Proficient in MIS and Microsoft Office.
• Strong organisation, accuracy and time-management skills.
• Sensitive, compassionate communication with families and external agencies.
• Solid understanding of data confidentiality, GDPR and safeguarding in education.

Responsibilities

• Record Management: Maintain accurate SEND records, pupil support documentation and confidential correspondence.
• EHCP Support: Assist with administration of EHCP documentation.
• Meeting Coordination: Schedule multi-agency meetings with parents, carers, school staff and external professionals, prepare paperwork and track actions.
• Deadline Tracking: Monitor review dates and deadlines for SEND documentation.
• Team Liaison: Collaborate with teaching staff and the SEND team for daily administrative needs.
• Data Management: Update MIS and maintain secure filing systems (electronic and paper).
• Enquiries: Respond professionally to routine enquiries from parents and external stakeholders.

Skills

SEND admin experience

MIS knowledge

Microsoft Office

Organisational skills

Data confidentiality

GDPR & safeguarding

Communication skills

Tools

MIS systems

MS Office Suite

Job description

Marchant Recruitment is supporting a Rugby school in recruiting an experienced SEND Administrator. The role focuses on maintaining SEND records, EHCP documentation and liaising with families and professionals to ensure high-quality support.

You will coordinate multi-agency meetings, track deadlines, manage data, and respond to enquiries with discretion and empathy. A DBS check will be required as part of safeguarding compliance.