Selection Operations Specialist

The Ellison Institute Of Technology (eit); Oxford; On-site; GBP 30,000 - 35,000; Full time

Benefits offered by this job

Travel allowance

Bonus

Pension - employer contribution

Private Medical Insurance

Life Assurance

Cycle to Work

Employee discounts

Family Planning

Neurodiversity support

Job summary

The Ellison Institute of Technology (EIT) is hiring a Selection Administrator in Oxford to provide administrative support for the Education & Scholarships Programme selection processes. You will manage applicant and assessor communications, maintain accurate tracking, and ensure quality checks across evaluations.

The role requires exceptional organisation, data entry accuracy, and experience handling sensitive information.

Qualifications

• Proven administration experience in a busy team, delivering high-volume output to deadlines.
• Exceptional organisation and attention to detail.
• Experience using databases and reliable data entry.
• Technically proficient with MS Office and quick to learn new systems.
• Fluent written and spoken English with professional communication.
• Sensitivity and discretion with personal information and data.
• Understanding of the University of Oxford and its context.

Responsibilities

• Respond to applicant queries and troubleshoot issues related to the application form, assessments, and interviews.
• Assist with updates to the Ellison Scholars application forms and support administration of the Ellison Scholars test.
• Draft and send mail-merged communications to applicants via the application platform.
• Manage onboarding of assessors, track progress, and respond to queries from assessors.
• Monitor assessor review progress during application windows.
• Support administration of meetings for applicants and assessors.
• Conduct spot-checks of applications and reviews for accuracy and adherence to guidelines.
• Track completion of agreements and policies for shortlisted applicants.
• Complete due diligence checks for shortlisted applicants, verifying information via research and referees.
• Create profiles and maintain records for shortlisted candidates.
• Track progress and outcomes of shortlisted applicants in relation to Oxford applications.
• Provide administrative support to Undergraduate and Graduate Selection Coordinators and Selection Lead.

Skills

Administration

Organization

Attention to detail

Data entry

MS Office

English fluency

Data privacy

University context

Tools

Airtable

Job description

The Ellison Institute of Technology (EIT) is hiring a Selection Administrator in Oxford to provide administrative support for the Education & Scholarships Programme selection processes. You will manage applicant and assessor communications, maintain accurate tracking, and ensure quality checks across evaluations.

The role requires exceptional organisation, data entry accuracy, and experience handling sensitive information.