Selection Administrator

Ellison Institute of Technology; Oxford; On-site; GBP 30,000 - 35,000; Full time

Benefits offered by this job

Salary £30k-£35k

Travel allowance

Bonus

Pension

Private Medical Insurance

Cycle to Work Scheme

Employee discounts

Nursery Salary Sacrifice

Nature of benefits listed in ad

Job summary

The Ellison Institute of Technology (EIT) is seeking a meticulous Selection Administrator to support the Education & Scholarships team during the Oxford application cycle. Based in Oxford, you will handle applications, research applicant achievements, coordinate communications, and manage data across the selection process while working with international stakeholders and internal teams.

The role requires flexibility to work evenings or weekends during peak periods and a willingness to relocate

Qualifications

• Proven administration experience in a busy team with high-volume output.
• Ability to work independently.
• Exceptionally organised with strong attention to detail.
• Experience using databases and accurate data entry.
• Fluent written and spoken English with professional communication.
• Technically proficient – MS Office, quick to learn new systems.
• Confidential handling of personal information and data.

Responsibilities

• Respond to applicant queries, troubleshooting issues with the application form, assessment components, or interviews.
• Research applicant achievements such as internships, fellowships, awards, scholarships, competitions and camps.
• Draft and send mail-merged emails to applicants through the application platform.
• Track the signing of any agreements/policies by shortlisted applicants.
• Complete due diligence checks by verifying information with referees and applicants.
• Assist with the programme of support for shortlisted candidates during the Oxford application process.
• Assist with creating profiles / CVs of shortlisted candidates.
• Support administration of Zoom meetings with applicants and assessors.
• Manage and maintain databases.
• Support the Selection Manager and Selection Coordinators as required.

Skills

Administration

Independence

Organised

Attention to detail

Databases

MS Office

Fluent English

Data privacy

Tools

Airtable

Job description

Join us at EIT:

At the Ellison Institute of Technology (EIT), we’re on a mission to translate scientific discovery into real world impact. We bring together visionaryscientists, technologists, engineers, researchers, educators and innovatorsto tackle humanity’s greatest challenges in four transformative areas:

• Health, Medical Science & Generative Biology
• Food Security & Sustainable Agriculture
• Climate Change & Managing CO₂
• Artificial Intelligence & Robotics

This is ambitious work - work that demands curiosity, courage, and a relentless drive to make a difference. At EIT, you’ll join a community built on excellence, innovation, tenacity, trust, and collaboration, where bold ideas become real-world breakthroughs. Together, we push boundaries, embrace complexity, and create solutions to scale ideas from lab to society. Explore more at www.eit.org.

Your Role:

The Education & Scholarships team is looking to recruit a professionally experienced and exceptionally organised Selection Administrator who will reliably and consistently execute the many administrative tasks involved in the selection process for the scholarship.

Your Responsibilities:

• Respond to applicant queries, troubleshooting any issues they have with the application form, assessment components, or interviews
• Conduct research on applicant achievements such as internships, fellowships, awards, scholarships, competitions and camps etc.
• Draft and send mail-merged emails to applicants through the application platform
• Track the signing of any agreements/policies by shortlisted applicants
• Complete due diligence checks for shortlisted applicants, verifying the information in their application form through research and direct contact with both the applicant and their listed referees
• Assist with the programme of support for shortlisted candidates during the Oxford application process.
• Assist with creating profiles / CVs of shortlisted candidates
• Support the administration of Zoom meetings with applicants and assessors
• Manage and maintain databases
• Support the Selection Manager and Selection Coordinators as required

Essential Skills, Qualifications & Experience:

• Proven administration experience in a busy team, delivering high-volume output to deadlines
• Ability to work independently
• Exceptionally organised
• Excellent attention to detail
• Experience using databases, able to reliably and accurately check and enter data
• Technically proficient – confident learning new systems; excellent MS Office skills
• Fluent written and spoken English, with a confident phone manner and experience responding to external queries over email, as well as communicating with internal stakeholders
• Sensitivity, discretion, and an understanding of the legal requirements when handling personal information and data

Desirable Skills, Qualifications & Experience:

• Experience working with international stakeholders across time zones
• Experience working with under 18s
• Experience working in selection or admissions
• Experience with Airtable software and application platforms
• Understanding of the University of Oxford or experience at another higher education institution

We offer the following benefits:

• Salary – £30,000 to £35,000 (dependent on experience) + travel allowance + bonus
• Enhanced holiday. Our annual leave allowance is 25 days plus 8 bank holidays and an additional 3 days between Christmas and New Year. You will also have the opportunity to purchase an additional 5 days annual leave in January and July.
• Pension - Employer contribution 7.5%, minimum employee contribution 5%
• Life Assurance.
• Income Protection
• Private Medical Insurance as standard for you, your partner and any dependents. Including hospital Cash Plan
• Employee discounts
• Electric car scheme
• Nursery Salary Sacrifice scheme
• Cycle to Work Scheme
• Family Planning
• Neurodiversity support including advise and assessments
• Coaching & Therapy services

Working Together – What It Involves:

• You must have the right to work permanently in the UK with a willingness to travel as necessary. We cannot offer sponsorship for this role.
• You will live in, or within easy commuting distance of, Oxford (or be willing to relocate).
• We require this person to be flexible to work some evenings and weekends during peak selection periods to cater for other time zones.
• We require the Selection Administrator to start in position at the beginning of December 2026