Selection Administrator

Jobtailor; Oxford; On-site; GBP 24,000 - 32,000; Full time

Job summary

Ellison Scholars in Oxford seeks an organised administrative assistant to support high-volume selection processes for the Education & Scholarships Programme. You will handle applicant queries, assist with forms, and help coordinate assessor onboarding and testing.

Role requires meticulous data handling, strong MS Office skills, and the ability to work evenings during peak periods. Familiarity with Airtable and application platforms is desirable, with right-to-work in the UK and willingness to

Qualifications

• Proven administration experience in a busy team, delivering high-volume output to deadlines.
• Exceptionally organised and detail-oriented with strong process discipline.
• Excellent MS Office skills and confident data entry.
• Fluent written and spoken English with professional communication.
• Experience handling external queries via email and on phone.

Responsibilities

• Provide administrative support for selection processes under the Education & Scholarships Programme.
• Respond to applicant queries and troubleshoot issues related to application forms, assessments, and interviews.
• Assist with updates to Ellison Scholars application forms.
• Support administration of the Ellison Scholars test.
• Draft and send mail-merged communications to applicants via the application platform.
• Manage assessor onboarding, track progress, and respond to prospective and current assessor queries.
• Monitor assessor review progress during application review windows.
• Support administration of meetings for applicants and assessors.
• Conduct spot-checks of applications and reviews for accuracy, consistency, and adherence to selection guidelines.
• Track completion of required agreements and policies for shortlisted applicants.
• Complete due diligence checks for shortlisted applicants through research and contact with applicants and referees.
• Create profiles and maintain accurate records for shortlisted candidates.
• Track progress and outcomes of shortlisted applicants in relation to Oxford applications.
• Provide administrative support to the Undergraduate and Graduate Selection Coordinators and Selection Lead as required.

Skills

Administration experience

Organised

Attention to detail

Data entry

Databases

MS Office

Fluent English

Phone etiquette

Email responsiveness

Data privacy

Legal data handling

Willingness to travel

Right to work in UK

Oxford commuting/relocation

Evenings/weekends availability

Experience with international time-zs

Experience with selection/admissions

Airtable

Tools

Airtable

Application platforms

Databases

Job description

• Provide administrative support for selection processes under the Education & Scholarships Programme
• Respond to applicant queries and troubleshoot issues related to application forms, assessments, and interviews
• Assist with updates to Ellison Scholars application forms
• Support administration of the Ellison Scholars test
• Draft and send mail-merged communications to applicants via the application platform
• Manage assessor onboarding, track progress, and respond to prospective and current assessor queries
• Monitor assessor review progress during application review windows
• Support administration of meetings for applicants and assessors
• Conduct spot-checks of applications and reviews for accuracy, consistency, and adherence to selection guidelines
• Track completion of required agreements and policies for shortlisted applicants
• Complete due diligence checks for shortlisted applicants through research and contact with applicants and referees
• Create profiles and maintain accurate records for shortlisted candidates
• Track progress and outcomes of shortlisted applicants in relation to Oxford applications
• Provide administrative support to the Undergraduate and Graduate Selection Coordinators and Selection Lead as required

Requirements

• Proven administration experience in a busy team, delivering high-volume output to deadlines
• Exceptionally organised
• Excellent attention to detail
• Experience using databases, able to reliably and accurately check and enter data
• Technically proficient and confident learning new systems
• Excellent MS Office skills
• Fluent written and spoken English
• Confident phone manner
• Experience responding to external queries over email
• Sensitivity and discretion when handling personal information and data
• Understanding of the legal requirements when handling personal information and data
• Willingness to travel as necessary
• Right to work permanently in the UK
• Willingness to live in, or within easy commuting distance of, Oxford, or relocate
• Flexibility to work some evenings and weekends during peak selection periods
• Desirable: experience working with international stakeholders across time zones
• Desirable: experience working with under 18s
• Desirable: experience working in selection or admissions
• Desirable: experience with Airtable software and application platforms
• Desirable: understanding of the University of Oxford
• Availability to start at the beginning of December 2026
• No sponsorship is offered

Core Competencies

Demonstrates strong administrative support capabilities, with a focus on managing selection processes, maintaining accurate records, and ensuring compliance with legal requirements for handling personal information. Proficient in data management and communication, with a commitment to detail and organization.

Highest-signal resume keywords

• Administration Experience
• Data Entry Accuracy
• MS Office Skills
• Fluent English Communication
• Attention to Detail

ATS Optimization Keywords

Hard Skills

• Data Management
• Application Processing
• Record Keeping
• Due Diligence Checks
• Application Review Monitoring

Soft Skills

• Organizational Skills
• Problem-Solving
• Confident Communication
• Sensitivity and Discretion

Industry Keywords

• Education
• Scholarships
• Selection Processes
• Admissions
• Legal Requirements

Tools & Technologies

• Airtable Software
• Application Platforms
• Databases