Student Engagement Programs Coordinator

Ellison Institute, LLC; Oxford; Hybrid; GBP 25,000 - 35,000; Full time

Benefits offered by this job

Travel allowance

Bonus

Enhanced holiday

Pension (employer 7.5%)

Life Assurance

Private Medical Insurance

Cycle to Work Scheme

Neurodiversity support

Employee discounts

Job summary

Ellison Institute of Technology (EIT) in Oxford is seeking a highly efficient Administrator to support the Student Engagement team within the Education & Scholarships unit. You will help manage onboarding, internship coordination, and stakeholder communications across EIT-funded projects.

The role requires strong organisational skills, meticulous record-keeping in Salesforce, and the ability to work with diverse student cohorts.

Qualifications

• Strong administrative experience and attention to detail.
• Experience managing enquiries and maintaining accurate records.
• Excellent verbal and written communication with interpersonal skills.
• Cultural awareness and ability to work with diverse backgrounds.
• Proficient in Microsoft Office; comfortable with CRM and admin systems.
• Able to manage a varied, high-volume workload in a fast-paced environment.
• Experience supporting logistics for events, meetings or projects.

Responsibilities

• Manage the team inbox and communication channels, coordinating timely responses and escalating complex matters as appropriate.
• Maintain accurate student records and support day-to-day admin in Salesforce and other systems.
• Support document management and ensure records are accurate and compliant with data protection rules.
• Coordinate development and review of key student materials, like the Student Handbook.
• Arrange travel and procurement for students arriving in Oxford.
• Provide admin and logistical support for meetings, including agenda prep and minute-taking.
• Liaise with internal teams and external suppliers to support contracts, subscriptions, invoices and payments.
• Assist with planning and delivery of student events and general team support.

Skills

Attention to detail

Administrative experience

Communication skills

Interpersonal skills

Microsoft Office

CRM systems

Event/logistics support

Tools

Salesforce

Job description

Ellison Institute of Technology (EIT) in Oxford is seeking a highly efficient Administrator to support the Student Engagement team within the Education & Scholarships unit. You will help manage onboarding, internship coordination, and stakeholder communications across EIT-funded projects.

The role requires strong organisational skills, meticulous record-keeping in Salesforce, and the ability to work with diverse student cohorts.