Selection Programs Administrator

Jobtailor; Oxford; On-site; GBP 24,000 - 32,000; Full time

Job summary

Ellison Scholars in Oxford seeks an organised administrative assistant to support high-volume selection processes for the Education & Scholarships Programme. You will handle applicant queries, assist with forms, and help coordinate assessor onboarding and testing.

Role requires meticulous data handling, strong MS Office skills, and the ability to work evenings during peak periods. Familiarity with Airtable and application platforms is desirable, with right-to-work in the UK and willingness to

Qualifications

• Proven administration experience in a busy team, delivering high-volume output to deadlines.
• Exceptionally organised and detail-oriented with strong process discipline.
• Excellent MS Office skills and confident data entry.
• Fluent written and spoken English with professional communication.
• Experience handling external queries via email and on phone.

Responsibilities

• Provide administrative support for selection processes under the Education & Scholarships Programme.
• Respond to applicant queries and troubleshoot issues related to application forms, assessments, and interviews.
• Assist with updates to Ellison Scholars application forms.
• Support administration of the Ellison Scholars test.
• Draft and send mail-merged communications to applicants via the application platform.
• Manage assessor onboarding, track progress, and respond to prospective and current assessor queries.
• Monitor assessor review progress during application review windows.
• Support administration of meetings for applicants and assessors.
• Conduct spot-checks of applications and reviews for accuracy, consistency, and adherence to selection guidelines.
• Track completion of required agreements and policies for shortlisted applicants.
• Complete due diligence checks for shortlisted applicants through research and contact with applicants and referees.
• Create profiles and maintain accurate records for shortlisted candidates.
• Track progress and outcomes of shortlisted applicants in relation to Oxford applications.
• Provide administrative support to the Undergraduate and Graduate Selection Coordinators and Selection Lead as required.

Skills

Administration experience

Organised

Attention to detail

Data entry

Databases

MS Office

Fluent English

Phone etiquette

Email responsiveness

Data privacy

Legal data handling

Willingness to travel

Right to work in UK

Oxford commuting/relocation

Evenings/weekends availability

Experience with international time-zs

Experience with selection/admissions

Airtable

Tools

Airtable

Application platforms

Databases

Job description

Ellison Scholars in Oxford seeks an organised administrative assistant to support high-volume selection processes for the Education & Scholarships Programme. You will handle applicant queries, assist with forms, and help coordinate assessor onboarding and testing.

Role requires meticulous data handling, strong MS Office skills, and the ability to work evenings during peak periods. Familiarity with Airtable and application platforms is desirable, with right-to-work in the UK and willingness to