Security Vetting Coordinator

Formula 1; Biggin Hill; On-site; GBP 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a dedicated Security Vetting Coordinator to enhance its vetting processes. In this pivotal role, you will support the onboarding of new candidates, ensuring compliance with industry regulations and best practices. Your expertise in background checking and HR operations will be key in fostering a seamless onboarding experience for both candidates and hiring managers. This dynamic position offers the opportunity to work closely with various teams, enhancing collaboration and ensuring that all personnel are thoroughly vetted. If you thrive in a fast-paced environment and possess a keen eye for detail, this role is perfect for you.

Qualifications

• Experience in background checking and implementing workflows in HR systems.
• Strong analytical and critical thinking skills with excellent attention to detail.

Responsibilities

• Support onboarding and vetting of candidates, ensuring compliance with regulations.
• Collaborate with HR and Security to manage onboarding and offboarding processes.

Skills

Background Checking

HR Operations

Analytical Skills

Attention to Detail

Communication Skills

Time Management

Problem Solving

Collaboration

Education

Experience in Office Environment

Knowledge of GDPR Legislation

Tools

HRIS

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

We are looking for a Security Vetting Coordinator to join our Security department. This role will work under the Security Operations Lead and be responsible for the personnel due diligence and vetting coordination.

Main Duties & Responsibilities

1. Provide support to the F1 Security Vetting Administrator, to assist on the onboarding and vetting of candidates joining Formula 1.
2. Assist in the progress tracking of prospective candidates joining Formula 1.
3. Assist the HR team in the continuous improvement of the onboarding experience.
4. Update and maintain key documentation, including the Vetting Intranet, Policies, Procedures and Guidelines.
5. Manage F1 Security vetting team related purchase orders and invoicing.
6. Provide data entry, retrieval, and database maintenance of documentation.
7. Work collaboratively with the Talent Acquisition and HR teams to forecast onboarding volumes and ensure all personnel are subject to the appropriate vetting checks.
8. Working with the vetting partner, administrate the service portal to ensure all new starters are uploaded and progress through the checks prior to the agreed start date.
9. Monitor completion times of checks in comparison to the service level agreements and raise any performance concerns.
10. Build excellent working relationships and credibility within the Security department and across the Business.
11. Formalise procedures for decision making on anomalies as a result of vetting checks with ad hoc approvals from the Head of Security and Head of HR.
12. Monitor the completion of the HR onboarding processes and advise on risks identified during the process.
13. Provide industry leading onboarding experience for hiring managers as well as candidates, ensuring that all communications are proactive, and timelines met.
14. Work collaboratively with HR, Facilities and Security to effectively manage the offboarding processes and identify risks identified during the process.
15. Ensure Known Consignor training is delivered and documented to ensure Formula 1 is fully compliant with the requirements outlined in the Regulations, ensuring that all staff/contractors/suppliers have been correctly recruited and have successfully completed a background check(s) in accordance with UK legislation.
16. Track and administrate the Known Consignor training program, ensuring all personnel who require training have received it and have all relevant documentation in order.
17. Conduct ad hoc checks to ratify prospective personnel qualifications and/or experience.
18. Perform quality assurance checks on 3rd party suppliers to ensure compliance with relevant legislation and/or company policies.
19. Working in collaboration with key stakeholders within Procurement Team, ensure all 3rd parties, suppliers, contractors provide personnel vetting in line with F1 security vetting policy(s).
20. Perform due diligence checks on partner fraud databases as well as uploading bad actors internally.

About You

1. Experience working in an office environment in a similar role.
2. Experience of background checking.
3. Experience of implementing new workflows into a HR system.
4. Experience of supporting a diverse portfolio of workers including permanent, contractors and casual workers.
5. Experience of delivering high quality people centric HR operations.
6. Working knowledge of vetting best practice as it applies to compliance.
7. Proficient IT, Word, Excel, PowerPoint, HRIS and reporting skills.
8. Knowledge of GDPR legislation.
9. Diligence.
10. Process and policy driven.
11. Personable – comfortable collaborating with customers and cross functional team members.
12. Excellent attention to detail and driven by clear/ concise communication.
13. Excellent analytical and critical thinking skills.
14. Organisational and administrative skills.
15. Ability to work in a fast paced, dynamic and challenging environment.
16. Good coordination and time management skills.
17. Comfortable engaging with various internal and external stakeholders.
18. Positive ‘can do’ attitude and self-motivated to deliver.
19. Practical and logical; able to solve problems quickly.

For more detail, salary and company information, use the apply link.