Security-Cleared Site Administrator – Construction

Confidential; England; On-site; GBP 26,000 - 36,000; Full time

Job summary

Confidential is seeking a proactive Site Administrator with security clearance to support a Reading, Berkshire construction site. You will manage daily site office administration, maintain records, and ensure accurate project documentation to support site management and delivery timelines.

With proven experience in administrative roles and strong IT skills, you will coordinate communications, manage filing systems, and assist with drawing registers, project reports, and stakeholder liaison.

Qualifications

• Must already hold existing Security Clearance.
• Experience in an administrative or office support role.
• Excellent organisational skills and strong attention to detail.
• Good IT skills, including proficiency in Microsoft Office.
• Strong typing skills and the ability to produce accurate documentation.
• A professional telephone manner and excellent communication skills.
• The ability to maintain effective site office procedures and filing systems.
• Experience working as part of a team, alongside the ability to manage tasks independently.
• Previous experience within the construction industry would be advantageous but is not essential.
• Experience using Viewpoint for Projects or Fieldview would be beneficial, although full training can be provided.

Responsibilities

• Managing the day-to-day administration of the site office.
• Welcoming visitors, answering telephone calls and managing incoming and outgoing correspondence.
• Maintaining site filing systems and ensuring documentation is organised and accessible.
• Scanning, uploading and managing project documentation using Viewpoint and Fieldview systems (training provided).
• Updating site registers, records and project databases.
• Preparing meeting minutes, letters, reports and general correspondence.
• Liaising with subcontractors to obtain required documentation, including plant inspection records, toolbox talks and health and safety information.
• Maintaining drawing registers and ensuring the latest drawings and schedules are available to the project team.
• Ordering stationery and maintaining office supplies.
• Updating site contact directories and distribution lists.
• Collating monthly project returns and administrative reports.
• Recording and updating daily site labour figures.
• Assisting the project team with community benefit initiatives.
• Providing general administrative and meeting support to the site management team.

Skills

Security Clearance

Administrative Experience

Microsoft Office

Typing

Communication

Organisational Skills

Teamwork

Site Administration

Tools

Viewpoint

Fieldview

Job description

Confidential is seeking a proactive Site Administrator with security clearance to support a Reading, Berkshire construction site. You will manage daily site office administration, maintain records, and ensure accurate project documentation to support site management and delivery timelines.

With proven experience in administrative roles and strong IT skills, you will coordinate communications, manage filing systems, and assist with drawing registers, project reports, and stakeholder liaison.