Construction Site Administrator & Handover Coordinator

Confidential; Cambridgeshire and Peterborough; On-site; GBP 28,000 - 36,000; Full time

Job summary

Confidential is seeking an experienced Site Administrator to join a busy Construction project team on a 22-month building contract in Bedford. This role covers essential administrative and coordination support across the site, and assists the wider project team through construction, commissioning, completion and handover.

The role requires strong organisation, attention to detail and excellent communication, with proficiency in Microsoft Office and project administration systems.

Qualifications

• Strong attention to detail and excellent communication skills.
• Experience in construction or project administration is advantageous.
• Proficient with Microsoft Office and project administration systems.

Responsibilities

• Provide general administrative support to the site and project team, including correspondence, filing, scanning, record keeping and setting up and maintaining site folders and labelling systems.
• Manage meetings, including coordinating calendars and meeting spaces, preparing agendas, taking minutes, tracking actions and arranging catering where required.
• Assist with timesheets, expenses, invoice processing and the collection and management of tickets and delivery documentation.
• Maintain office, welfare and stationery supplies, including printers, paper and ink, and coordinate relevant site services and cleaning arrangements.
• Provide the Quantity Surveying team with delivery notes and confirmation of deliveries.
• Support the recording and management of site inductions and training records, including online inductions.
• Collect Health & Safety File information from the supply chain and assist with the ongoing management of project documentation.
• Manage the site's snagging software, monitor outstanding items and proactively chase the supply chain to ensure snags are closed out within the required timescales.
• A key part of the role will be supporting the project team during commissioning, completion and handover.
• This will include arranging monthly end-user site visits and familiarisation walk rounds, coordinating required end-user training and assisting the Project Director with client issues relating to post-completion and handover.
• The Site Administrator will work closely with the Document Controller and Design Manager to support the printing and distribution of drawings and the collation of consultant responsibilities within the Handover Checklist.

Skills

Organised

Communication

Attention to detail

Tools

Microsoft Office

Project administration systems

Job description

Confidential is seeking an experienced Site Administrator to join a busy Construction project team on a 22-month building contract in Bedford. This role covers essential administrative and coordination support across the site, and assists the wider project team through construction, commissioning, completion and handover.

The role requires strong organisation, attention to detail and excellent communication, with proficiency in Microsoft Office and project administration systems.