Site Administrator - Security Cleared

PSR Solutions; Old Warren; On-site; GBP 26,000 - 36,000; Full time

Job summary

PSR Solutions is seeking an experienced Site Administrator with valid security clearance for a major construction project in Reading, Berkshire. You will support the site management team, manage day-to-day office administration and maintain accurate project documentation to keep the site running smoothly.

Key duties include coordinating site registers, handling correspondence, updating drawings, liaising with subcontractors for inspections and safety information, and producing regular reports.

Qualifications

• Must already hold valid Security Clearance.
• Experience in an administrative or office support role.
• Excellent organisational skills and attention to detail.
• Good IT skills, including Microsoft Office.
• Strong typing skills and accuracy in documentation.
• Professional telephone manner and strong communication skills.
• Ability to maintain site office procedures and filing systems.
• Experience working in a team and also independently in a busy environment.
• Experience in the construction industry is advantageous; training for Viewpoint/Fieldview available.

Responsibilities

• Provide administrative support to the site team and maintain project records.
• Manage day-to-day administration of the site office.
• Welcoming visitors, answering calls, and managing correspondence.
• Maintain site filing systems and accessible documentation.
• Scan, upload and manage project docs using Viewpoint and Fieldview (training provided).
• Update site registers, records and project databases.
• Prepare meeting minutes, letters, and reports.
• Liaise with subcontractors for required documentation and safety info.
• Maintain drawing registers and latest drawings for the team.
• Order stationery and manage office supplies.
• Update site contact directories and distribution lists.
• Collate monthly project returns and admin reports.
• Record and update daily site labour figures.
• Assist with community benefit initiatives.
• Provide general admin and meeting support to site management.

Skills

Organisational skills

IT skills

Microsoft Office

Typing

Telephone manner

Communication

Teamwork

Prioritisation

Tools

Viewpoint

Fieldview

Job description

Site Administrator - Security Cleared

Location: Reading, Berkshire

Position: Site Administrator

Salary: Competitive Salary + Benefits

Working Hours: Full-Time

Security Clearance: Must already hold valid Security Clearance

The Opportunity

PSR Solutions is working with an established main contractor to recruit an experienced and organised Site Administrator for a construction project in Reading, Berkshire.

This is an excellent opportunity to join a reputable contractor with a strong presence across the UK, supporting the successful delivery of a significant construction project.

The successful candidate will play an important role in supporting the site management team, maintaining accurate project documentation and ensuring the smooth day-to-day running of the site office.

IMPORTANT: Applicants must already hold security clearance to be considered for this position. Candidates without existing clearance will not be eligible.

Key Responsibilities

As Site Administrator, you will provide administrative support to the site team, ensuring documentation, correspondence and site records are maintained accurately and efficiently.

Your responsibilities will include:

• Managing the day-to-day administration of the site office.
• Welcoming visitors, answering telephone calls and managing incoming and outgoing correspondence.
• Maintaining site filing systems and ensuring documentation is organised and accessible.
• Scanning, uploading and managing project documentation using Viewpoint and Fieldview systems (training provided).
• Updating site registers, records and project databases.
• Preparing meeting minutes, letters, reports and general correspondence.
• Liaising with subcontractors to obtain required documentation, including plant inspection records, toolbox talks and health and safety information.
• Maintaining drawing registers and ensuring the latest drawings and schedules are available to the project team.
• Ordering stationery and maintaining office supplies.
• Updating site contact directories and distribution lists.
• Collating monthly project returns and administrative reports.
• Recording and updating daily site labour figures.
• Assisting the project team with community benefit initiatives.
• Providing general administrative and meeting support to the site management team.

Requirements

The successful candidate will have:

• Existing Security Clearance - Essential.
• Previous experience in an administrative or office support role.
• Excellent organisational skills and strong attention to detail.
• Good IT skills, including proficiency in Microsoft Office.
• Strong typing skills and the ability to produce accurate documentation.
• A professional telephone manner and excellent communication skills.
• The ability to maintain effective site office procedures and filing systems.
• Experience working as part of a team, alongside the ability to manage tasks independently.
• The ability to prioritise workloads and work effectively in a busy environment.
• Previous experience within the construction industry would be advantageous but is not essential.
• Experience using Viewpoint for Projects or Fieldview would be beneficial, although full training can be provided.

What's on Offer?

A competitive salary and benefits package, together with the opportunity to work on a significant construction project for an established main contractor.

The successful candidate will join a professional and supportive project team, with the opportunity to further develop their experience within the construction industry.

Luke Brushett

Business Unit Manager - London

PSR Solutions

Email:

Please note: Existing Security Clearance is a mandatory requirement for this position