Secretary

Morson Group; Portsmouth; On-site; GBP 26,000 - 34,000; Full time

Job summary

Morson Group seeks a proactive Secretary-Assistant to provide comprehensive administrative support to the Connected Intelligence team at our Portsmouth site. This role supports the Head of Products and Solutions Development, ensuring smooth day-to-day operations across functions.

Ideal candidates will have proven secretarial experience in a large corporate or defence setting, exceptional organizational skills, and strong MS Office proficiency, with discretion and excellent communication.

Qualifications

• Proven experience as Secretary/Administrative Assistant in a large corporate or defence setting.
• Strong organizational and time-management skills with prioritization abilities.
• Advanced proficiency in Microsoft Office and excellent written/verbal communication.
• Discretion and ability to handle confidential information with integrity.
• Ability to work independently and as part of a team in a fast-paced environment.

Responsibilities

• Act as central point supporting all functions within Connected Intelligence.
• Collaborate with engineering, PM, PMO, Quality, Finance and others to provide support.
• Prepare logistics and correspondence for internal and external visitors.
• Support Site Director for high-profile visits including CI teams.
• Manage complex calendars and book local and international travel for department heads.
• Prepare reports, presentations and track action items from divisional meetings.
• Gather metrics and compile weekly/monthly business unit reports.
• Process expense reports and purchase orders per company policies.
• Support office management and liaise with vendors.

Skills

Secretarial experience

Organisation

MS Office proficiency

Communication skills

Interpersonal skills

Discretion/confidentiality

Independent working

Team collaboration

Calendar management

Travel coordination

Education

Secretarial/administrative qualification

Tools

Microsoft Office

Job description

We are seeking a proactive and highly organized Secretary-Assistant to provide comprehensive administrative and secretarial support to the Connected Intelligence team for a global aerospace/defence company at their Portsmouth site. This role is specifically supporting the Head of Products and Solutions Development. This role is crucial for ensuring the smooth day to day operations in support of all functions within Connected Intelligence and would suit applicants with proven secretarial or administration experience preferably within a large corporate or defence industry setting.

Key responsibilities

• Act as the central point, supporting all functions (Engineering, PM, PMO, Quality, Finance etc.) within the Connected Intelligence business.
• Collaborate with the functions to ensure smooth operation support
• Provide support to the functions in preparing all logistics and correspondence for internal and external visitors to site.
• Support the Site Director in preparing for any high-profile visit which includes the CI teams.
• Manage complex calendars, schedule cross-functional meetings, and book local and international travel for department heads and teams.
• Support the Functional heads in managing and maintaining complex calendars, scheduling meetings, appointments, and travel arrangements for assigned personnel.
• Prepare and edit correspondence, reports, presentations, and other documents, and track action items from high-level divisional meetings as required by Functional Heads.
• Gather performance metrics from various teams to compile weekly or monthly business unit reports.
• Process expense reports, purchase orders, and other financial documentation in accordance with company policies.
• Support office management tasks such as ordering supplies, managing facilities requests, and liaising with external vendors.

Skill Set

Essential

• Proven experience as a Secretary, Administrative Assistant, or in a similar support role, preferably within a large corporate or defence industry setting.
• Exceptional organizational and time management skills with the ability to prioritize effectively and manage multiple tasks simultaneously.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills, with a keen eye for detail and accuracy.
• Strong interpersonal skills and the ability to build rapport with diverse stakeholders.
• Discretion and ability to handle confidential information with integrity.
• Proactive attitude with a strong sense of initiative and problem-solving abilities.
• Ability to work independently and as part of a team in a fast-paced environment.

Desirable

• A relevant secretarial or administrative qualification is desirable.